Dirty Work
Software
Contractor Inventory Software That Actually Tracks Everything
Know exactly what you have, where it is, and when you need more.
Why Contractors Struggle with Inventory Management
Most contractor inventory problems stem from one root cause: disconnected information. Your crew lead knows which tools are on their truck. Your office manager has a spreadsheet somewhere with material costs. You remember (mostly) when the compressor last got serviced. But none of this information lives in one place where everyone can access it when they need it.
Common Inventory Chaos Signs
Job site delays from missing tools: Crews arrive ready to work but spend the first hour figuring out who has the right equipment, killing morning productivity.
Double-ordering materials you already own: Without visibility into current stock levels, ordering more seems safer than running short, so you end up with thousands in excess inventory.
Equipment failures at the worst times: Reactive maintenance means machines break mid-job, costing emergency repair premiums and delaying customer projects.
Mystery losses that add up fast: Tools and materials disappear without anyone noticing until you need them, with no accountability trail to identify what happened.
No clue what jobs actually cost: Without tracking materials to specific projects, your job costing relies on estimates and guesses rather than real consumption data.
Supply runs that interrupt work: Running to the supply house mid-job means lost productivity, higher material costs from small quantities, and frustrated customers watching crews leave.
Maintenance histories lost to memory: When equipment needs service, nobody remembers the last repair or what was done, making informed decisions about repair versus replace nearly impossible.
Unused tools sitting idle in trucks: Equipment that could be productive sits forgotten in vehicles while other crews wait or rent duplicates you already own.
These problems compound. Disorganized inventory creates stress, wastes time, costs money, and makes your business harder to run. The contractors who solve this problem free up hours every week and capture thousands in savings annually.
5-10 hours
Weekly time wasted searching for tools and materials
The Hidden Costs of Disorganized Inventory
The obvious costs are bad enough. That $200 blade you bought because nobody could find the original. The emergency repair when the concrete saw seized up without warning. But hidden costs drain far more from your bottom line.
Consider opportunity cost. When your best installer spends 45 minutes tracking down a moisture meter instead of working, you lose that productive time forever. For a crew billing $150 per hour, those daily searches add up to $3,000 or more monthly in lost billable work. Multiply that across multiple crews and the numbers get alarming.
Material waste tells a similar story. Contractors without inventory systems typically carry 15-25% more stock than needed. For a business purchasing $100,000 in materials annually, that represents $15,000-$25,000 tied up in excess inventory, money that could be earning interest, funding marketing, or covering payroll instead of collecting dust.
Equipment lifecycle costs often surprise contractors most. Skipping oil changes and filter replacements seems like saving money until a preventable failure turns a $5,000 machine into scrap metal. Industry data shows proactive maintenance extends equipment life by 30-50% while reducing total maintenance costs by 20-30%. The math is clear: tracking beats reacting.
What is a Profit and Why You Should Be Making One
AppSheet database development represents a significant investment in your business infrastructure, but one that typically pays for itself within months through labor savings and operational efficiency. Our pricing reflects the complexity of the system, number of integrated modules, and ongoing automation requirements. We structure agreements to align our success with yours through performance-based pricing models.
Development Investment and Ongoing Service Costs
Custom database systems require substantial upfront design and development work to build properly. Unlike template solutions that force you into predetermined structures, true custom development involves understanding your unique workflows, designing appropriate data models, building user interfaces optimized for your processes, and creating integrations that connect your technology ecosystem.
Development timelines typically range from 4-12 weeks depending on system complexity. A basic lead management and quoting system might require 6-8 weeks, while a comprehensive business operating system with time tracking, inventory management, payroll integration, and customer portals could take 10-14 weeks. Rush timelines are possible for additional fees when business circumstances require faster implementation.
Benefit Card
Most contractor websites remain optimized exclusively for traditional search engines, creating significant opportunity for early adopters of GEO strategies. By structuring content to serve both traditional SEO and AI-powered search, your website positions your business for visibility across all discovery channels as customer search behavior continues evolving toward AI-assisted research and decision-making.
Highlight Card: A $30,000 upfront development fee creates significant cash flow strain for small contractors and provides no ongoing incentive for us to optimize your system. A 4% revenue share on $500,000 in annual jobs costs you $20,000 yearly while ensuring we remain invested in your success, continuously improving the system, and responding quickly to issues. As your revenue grows, we benefit proportionally, creating perfect alignment.
Stat Card
Typical Office Labor Savings From Hiring Robots to Do Everything For You
Feature List
Initial System Design and Development: One-time investment covering.....
Initial System Design and Development: One-time investment covering.....
Initial System Design and Development: One-time investment covering.....
Initial System Design and Development: One-time investment covering.....
Initial System Design and Development: One-time investment covering.....
Process List
1
Customer Submits Website Form
Lead information instantly captured with project details, service type, and location data
Instant
2
Automatic CRM Entry Created
Contact record generated in AppSheet database with task assignment to sales team
2 seconds
3
Follow-Up Email Sequence Triggers
Automated thank you email with company info and estimated response timeline
1 minute
4
Quote Generated & Sent
Sales rep uses template system to create branded PDF proposal with pricing calculator
15 minutes
Step List
1
Emergency Services
Immediate response emphasis, 24/7 availability, fast turnaround time, emergency pricing transparency
2
Major Projects
Educational content focus, financing options, project timeline explanations, detailed process overview, past project galleries
3
Maintenance Services
Value of preventive care, contract benefits, seasonal reminders, long-term cost savings, warranty information
4
General Inquiries
Exploratory discovery questions, range of services showcase, consultation offer, flexible scheduling, free estimate emphasis
Different Follow-Up Strategies by Service
1
Emergency Services
Immediate response emphasis, 24/7 availability, fast turnaround time, emergency pricing transparency
2
Major Projects
Educational content focus, financing options, project timeline explanations, detailed process overview, past project galleries
3
Maintenance Services
Value of preventive care, contract benefits, seasonal reminders, long-term cost savings, warranty information
4
General Inquiries
Exploratory discovery questions, range of services showcase, consultation offer, flexible scheduling, free estimate emphasis
Automated Follow-Up Sequence Example
Step 1
Immediate Response (2 minutes)
Automated email confirms receipt of their inquiry, sets expectations for when you'll call, provides your direct phone number and office hours. Builds confidence you received their information.
Step 2
Next Business Day (24 hours)
Our team creates a tailored database structure and automation blueprint specific to your business operations and service offerings.
Step 3
Value-Add Content (Day 3)
Educational email related to their service request. HVAC prospects get "5 Signs You Need AC Replacement vs Repair." Plumbing prospects get "How to Choose a Plumber for Major Projects."
Step 4
Check-In (Day 7)
Friendly check-in asking if they've made a decision or have questions. Offers to schedule estimate at their convenience. Includes testimonials from recent similar projects.
Step 5
Final Touch (Day 14)
Last follow-up before lead goes to longer-term nurture sequence. Emphasizes your availability, includes limited-time offer or seasonal promotion if applicable.
Stop Watching Profits Disappear Into Inventory Chaos
Every week without proper inventory tracking costs you money in wasted time, duplicate purchases, and preventable repairs. Contractor inventory software built for field service operations changes the equation. See everything you own, where it lives, and what needs attention, all from your phone or office computer.
Equipment and Tool Tracking Across All Locations
Your equipment represents tens of thousands of dollars in business assets. Professional contractor inventory software treats those assets with the attention they deserve. Every tool, machine, and vehicle gets registered in a central database with photos, specifications, purchase information, warranty details, and current location.
The registration process captures everything you need for informed decisions. Serial numbers for warranty claims and theft recovery. Purchase dates and costs for depreciation tracking. Photos showing condition at intake, useful for comparing against current state or documenting for insurance purposes.
How Equipment Registration Works
Step 1
Initial Equipment Audit
Document every tool, machine, and vehicle with photos, serial numbers, and current condition. Organize by type, assign to crews or locations, and establish baseline inventory.
Step 2
Location Assignment Setup
Configure your trucks, job sites, warehouse locations, and any other places equipment lives. Each location becomes a trackable destination in your system.
Step 3
Checkout System Activation
Crews check out equipment when taking it, recording who has what and when. The system maintains real-time visibility into asset locations.
Step 4
Maintenance Schedule Configuration
Set service intervals based on hours, days, or manufacturer recommendations. The system tracks usage and triggers alerts when service is due.
Step 5
Mobile Access Deployment
Field crews access the system from smartphones to check equipment availability, report issues, and complete checkouts without calling the office.
Once registered, equipment moves through your operation with full visibility. When a flooring installer checks out the diamond grinder, the system records who took it, when, and for which job. When they return it, the system logs the return and any condition notes. If that grinder needs servicing, the maintenance alert goes to the right person automatically.
Assignment history builds over time into valuable operational intelligence. You can see which crews use equipment most, which tools spend weeks idle, and which assets need replacement based on repair frequency. This data transforms gut-feel decisions into evidence-based choices.
30-50%
Extended equipment life with scheduled maintenance
GPS Integration and High-Value Asset Tracking
For expensive equipment and vehicles, GPS tracking adds another layer of visibility. Know where your service trucks are throughout the day. Locate that $40,000 excavator if it moves without authorization. Verify equipment arrived at the job site when expected.
GPS data integrates with your operations in practical ways. Geofencing can automatically clock crews in when they arrive at job sites. Route history helps optimize future scheduling. Location verification supports customer communication about arrival times.
Material Stock Management and Reorder Alerts
Materials management separates reactive contractors from proactive ones. Instead of discovering you are out of something when a job needs it, material tracking systems maintain constant visibility into stock levels, trigger alerts before shortages occur, and track exactly what each job consumes.
The foundation is a comprehensive material catalog. Every item you regularly stock gets an entry with details like standard suppliers, typical costs, reorder points, and minimum quantities to keep on hand. Categories organize items logically so finding what you need takes seconds rather than minutes. Photos help crews identify exactly which product version you stock.
Material Tracking Workflow
1
Create Material Entry
Add new materials with descriptions, photos, supplier info, and target stock levels
30 seconds
2
Set Reorder Points
Configure alerts to trigger when stock drops below your threshold for each item
Automated
3
Record Incoming Stock
Log deliveries with quantities, costs, and storage locations as materials arrive
1 minute
4
Allocate to Jobs
Assign materials to specific projects for accurate job costing and consumption tracking
Real-time
5
Receive Low Stock Alert
System notifies you when items hit reorder points before you run out
Automated
6
Generate Purchase Order
Create POs directly from alert, with supplier info and quantities pre-populated
30 seconds
Stock levels update in real time as materials move through your operation. When the warehouse receives a delivery, quantities increase. When a crew allocates materials to a job, quantities decrease. The running balance always reflects current reality, not yesterday's count or last week's estimate.
Location tracking adds another dimension. If you stock materials across a warehouse, multiple trucks, and job sites, the system tracks inventory at each location separately. Need to know if there is enough thinset on truck three for tomorrow's tile job? Check the app instead of calling the crew or driving to the shop.
Eliminate Emergency Supply Runs
When your inventory system tracks stock levels and triggers reorder alerts, you order materials before running short. That means no more stopping mid-job to run to the supply house, no more paying retail prices for small emergency quantities, and no more crews standing around waiting for materials to arrive. Jobs flow smoothly because materials are always ready when work begins.
Job-level material tracking transforms job costing accuracy. Instead of estimating material consumption after the fact, you know exactly what each project used. This data improves future estimates, identifies waste patterns, and ensures you bill customers accurately for materials consumed.
Know What You Have Before You Need It
Reorder alerts mean you never run short. Location tracking means you always know where materials are. Job allocation means you finally understand what projects actually cost. Material management built for contractors replaces chaos with clarity, and the time savings alone typically cover the investment within months.
Mobile Inventory Access for Field Crews
Contractor inventory software only works if field crews actually use it. That is why mobile access is not an afterthought but a core design principle. Your installers, technicians, and crew leads interact with inventory through simple smartphone apps that work like the consumer apps they already use daily.
The mobile interface focuses on the tasks crews perform most often. Check equipment availability before heading to a job. Check out tools so the system knows who has what. Report equipment issues or damage immediately. Request materials from the warehouse. View job details including assigned equipment and allocated materials.
Mobile Features Crews Actually Use
1
Equipment Checkout
Tap to check out tools or equipment, automatically recording who has what and for which job. Returns work the same way, keeping the system current.
2
Issue Reporting
Photograph equipment damage or problems and submit reports instantly. Office staff receives notification to schedule repairs before minor issues become major failures.
3
Material Requests
Request materials from warehouse stock when jobs need supplies. Requests route to office staff for fulfillment and delivery coordination.
4
Inventory Lookups
Search for tools or materials to see current locations and availability. Find the specialized bit you need without calling the office or hunting through trucks.
Offline functionality matters for crews working in areas with spotty cellular coverage. The app caches job information, equipment lists, and recent transactions. Crews can check out tools, log material usage, and complete their work even without signal. Everything syncs automatically when connectivity returns.
Training requirements stay minimal because the interface follows familiar patterns. If your crew can order pizza on their phone, they can check out a tile saw in your inventory system. Most contractors report full crew adoption within a week of deployment.
2-3 weeks
Typical implementation timeline
Reducing Office Phone Traffic
Mobile inventory access delivers an immediate quality-of-life improvement for office staff: fewer interruption calls. Instead of crews calling to ask "Do we have any more 4-inch diamond blades?" or "Which truck has the laser level?", they check the app. Instead of calling to report that the grinder is making a weird noise, they submit a maintenance request with photos.
For contractors whose office staff fields 15-25 equipment and material calls daily, mobile access can recover 2-3 hours of productive time every day. That is time office staff can redirect to customer communication, scheduling, invoicing, or other high-value work instead of playing equipment detective.
Maintenance Scheduling That Prevents Breakdowns
Equipment failures rarely surprise contractors who track maintenance. When you know that the concrete polisher needs diamond segment replacement every 200 hours, and you know it has logged 187 hours, you schedule the replacement before it becomes an emergency.
Maintenance scheduling in contractor inventory software works on intervals you configure. Some equipment needs service based on hours of use. Others follow calendar schedules (quarterly oil changes, annual inspections). Some require both. The system tracks whichever metrics apply and alerts you when service is due.
Maintenance Management Capabilities
Interval-based scheduling: Configure maintenance triggers by hours, miles, days, or job count depending on what drives wear for each equipment type.
Automated reminder alerts: Receive notifications days or weeks before service is due, giving time to schedule without rushing or missing deadlines.
Service history logging: Record every maintenance event with dates, costs, parts used, and technician notes for complete equipment lifecycle documentation.
Warranty tracking: Store warranty terms and expiration dates, ensuring you claim covered repairs and plan for out-of-warranty maintenance costs.
Vendor management: Track which service providers work on which equipment types, with contact information and pricing readily accessible.
Cost analysis reporting: Review maintenance costs by equipment over time to identify assets that cost more to maintain than they contribute to operations.
Certification tracking: Manage required inspections, certifications, and compliance documentation with expiration alerts for regulated equipment.
Repair versus replace data: Access total ownership costs including purchase price, cumulative maintenance, and remaining useful life to make informed disposal decisions.
Service records build into powerful decision-support data over time. When that five-year-old floor scrubber needs another major repair, you can quickly see its complete history: original cost, every repair, total maintenance invested, and how often it has been down. Comparing total ownership cost against a new machine's price makes the repair-or-replace decision objective rather than emotional.
Preventive maintenance pays: Industry research shows that every dollar spent on scheduled maintenance saves three to five dollars in unplanned repair costs. For contractors running $50,000 or more in equipment, disciplined maintenance tracking typically saves $8,000-$15,000 annually in avoided emergency repairs and extended equipment life.
For contractors serving the Oklahoma City metro area, equipment reliability matters even more during peak seasons. Breaking down during spring construction rush or summer remodel season means lost jobs you cannot recover. Maintenance scheduling ensures your equipment performs when you need it most.
Fix Equipment Before It Fails
Reactive maintenance costs three to five times more than preventive maintenance. Tracking service schedules ensures you replace wear parts on your timeline, not during an emergency that stops a job. Contractor inventory software pays for itself in avoided breakdowns alone, with the time savings as a bonus.
How Inventory Tracking Connects to Your Operations
Standalone inventory software creates another silo to manage. Integrated inventory tracking connects to your jobs, estimates, invoices, and crew schedules so everything works together. When inventory is part of your complete business system, information flows automatically instead of requiring manual transfer.
Job costing becomes accurate when material tracking ties to projects. As crews allocate materials to jobs, costs update automatically. When you review job profitability, material costs reflect actual consumption rather than estimates. This precision improves future bidding because you know what similar jobs actually cost.
Integration Points That Save Time
Step 1
Estimate to Inventory Connection
Approved estimates automatically reserve materials for jobs, ensuring stock availability when work begins and preventing allocation conflicts.
Step 2
Job to Material Tracking Link
Materials allocated to jobs update stock levels and flow into job cost reporting, giving accurate profitability visibility without manual data entry.
Step 3
Purchase Order to Receiving Flow
POs created for low-stock items integrate with receiving so deliveries update inventory counts, costs, and job allocations automatically.
Step 4
Inventory to QuickBooks Sync
Material costs and inventory values sync to QuickBooks for accurate financial reporting without duplicate data entry between systems.
Scheduling benefits from equipment visibility. When assigning crews to jobs, dispatchers see which equipment is available and which is already committed. No more double-booking the only tile saw or sending a crew to a job without the tools they need. Resource conflicts surface during scheduling, not when crews arrive on site.
Estimating accuracy improves when you know current material costs. Instead of using outdated pricing, estimates pull from your actual inventory costs including any recent price changes. For contractors in competitive markets like Tulsa and the OKC area, accurate material costing means tighter bids without sacrificing margins.
QuickBooks integration eliminates the accounting headache. Material purchases flow into expenses. Inventory values stay current for balance sheet accuracy. Job costs reflect actual material consumption. Your books stay clean without manual entry or reconciliation between systems.
15% Reduction
In material cost from better inventory management
The Make.com automations powering these connections run constantly in the background. When stock hits a reorder point, an alert sends automatically. When maintenance comes due, the notification goes to the right person. When a crew checks out equipment, the assignment updates everywhere. You get the benefits of integration without managing the technical complexity.
Stop Losing Money to Missing Materials and Forgotten Tools
You know the frustration. Your crew shows up to a job site, but the specialized blade they need is sitting in someone else's truck across town. Or you discover mid-project that you burned through your last box of anchors yesterday. Maybe you ordered another pallet of epoxy last week because nobody knew you already had three buckets in the warehouse. These problems eat into your profits every single day.
The real cost goes beyond the obvious. When crews waste 30 minutes hunting for tools, that is billable time disappearing. When you double-order materials, that is cash sitting on shelves instead of in your bank account. When equipment breaks down because nobody tracked the maintenance schedule, that is a $200 fix that became a $2,000 replacement.
$8,500+
Average annual losses from poor inventory tracking
Most contractors accept this chaos as normal. They keep mental notes about which truck has the tile saw, scribble material counts on scraps of paper, and react to equipment failures instead of preventing them. What they need is contractor inventory software built for how field service businesses actually operate, not complicated warehouse systems designed for manufacturing.
For contractors throughout Oklahoma City, Edmond, and Norman, we build inventory and material tracking systems that connect to everything else in your business. Track tools across crews, monitor material levels in real time, schedule equipment maintenance automatically, and tie every material cost to the right job. Built on AppSheet with Make.com automations, your inventory system works alongside your existing job management, estimating, and invoicing processes.
Frequently Asked Questions About Contractor Inventory Software
How long does it take to set up contractor inventory software?
Most contractors are operational within two to three weeks. The first phase involves auditing existing equipment and materials to build your database. We help structure categories, configure locations, and establish reorder points based on your operation. Mobile app deployment follows, with crew training typically requiring only 30-60 minutes. The timeline extends for contractors with extensive equipment fleets or multiple warehouse locations, but even complex implementations rarely exceed five weeks. You see value immediately as equipment gets registered and tracking begins.
Do my crews need smartphones to use the inventory system?
Yes, the mobile interface requires smartphones, but crews do not need expensive new devices. The app runs on any Android or iOS phone manufactured in the last five years. Crews can use personal phones or company-provided devices depending on your preference. For contractors concerned about crew adoption, the app installs in under a minute and requires no technical skill to operate. If someone can send a text message, they can check out a tool in the inventory system. We have never encountered a crew that could not learn the system within a single day.
What happens if crews work in areas without cell service?
The mobile app includes offline functionality specifically designed for contractors working in rural areas or buildings with poor signal. Crews can view job information, check out equipment, log material usage, and submit maintenance reports without connectivity. All transactions queue locally on the device and sync automatically when the phone reconnects to cellular or wifi networks. For contractors serving areas around Norman, Edmond, or rural Oklahoma where signal can be inconsistent, offline mode ensures inventory tracking continues regardless of coverage.
Can the system track inventory across multiple trucks and locations?
Absolutely. Location-based tracking is a core feature, not an add-on. Configure as many locations as your operation requires: individual trucks, job site trailers, warehouse sections, or storage facilities. Each location maintains separate inventory counts so you know not just how much you have, but exactly where it lives. Transfer tracking logs movements between locations. Reporting shows inventory distribution across your operation. Contractors with fleet vehicles and multiple storage facilities particularly benefit from this visibility.
How does material tracking improve job costing accuracy?
Traditional job costing estimates material usage based on what was ordered or what the estimate assumed. Integrated material tracking captures actual consumption. When crews allocate materials to a job, those costs flow into job records automatically. At project completion, you see exactly what materials the job consumed, not estimates or averages. This precision reveals which jobs exceeded material budgets and why. Over time, the data improves estimating accuracy because you know what similar projects actually required. Contractors typically see 10-15% improvement in estimate accuracy within six months.
Will this integrate with QuickBooks for accounting?
Yes, QuickBooks integration is standard. Material purchases sync as expenses. Inventory values update for balance sheet accuracy. Job costs reflect actual material consumption for profitability reporting. The integration works bidirectionally, so updates in either system reflect in both. For contractors already using QuickBooks Desktop or QuickBooks Online, the inventory system adds operational visibility without disrupting existing accounting workflows or requiring duplicate data entry.
What if we already have a spreadsheet tracking our equipment?
Spreadsheets represent a starting point, but they cannot provide real-time visibility, mobile access, or automated alerts. Migrating from spreadsheets is straightforward because your existing data provides the foundation for the new system. We import equipment lists, add missing details, and enhance records with photos and maintenance histories. The result is everything your spreadsheet tracked plus location visibility, checkout accountability, maintenance automation, and integration with your other business systems. Most contractors wonder why they waited so long to upgrade from spreadsheets.
How does maintenance scheduling work for different equipment types?
You configure maintenance intervals specific to each equipment type based on manufacturer recommendations or your experience. Some equipment triggers service by hours of operation (compressors, generators, cutting equipment). Others follow calendar intervals (vehicles, annual inspections). Some require both tracking methods. The system monitors whichever metrics apply and generates alerts when service approaches. You control notification timing, whether one week before, two weeks before, or whatever lead time suits your scheduling needs.
Can crews report equipment problems from the field?
Yes, issue reporting is built into the mobile app. Crews photograph problems, describe symptoms, and submit reports instantly from job sites. Reports route to office staff or maintenance coordinators for action. This immediate visibility means small problems get addressed before becoming expensive failures. The reporting history also creates documentation useful for warranty claims, vendor disputes, or insurance purposes. Equipment issues no longer wait until the crew returns to the shop at end of day.
What does contractor inventory software typically cost?
Implementation costs vary based on complexity. Basic equipment and material tracking for smaller operations starts around $8,000 for initial setup. Comprehensive systems with multi-location tracking, advanced maintenance scheduling, and extensive integrations range from $12,000 to $20,000. Monthly support after implementation typically runs $800-$1,500 depending on system complexity and support level. The investment typically returns within 6-12 months through time savings, reduced material waste, and avoided equipment failures. We provide detailed proposals after understanding your specific operation.
How is this different from ServiceTitan or Jobber inventory features?
Platform solutions like ServiceTitan and Jobber include basic inventory features, but their systems prioritize scheduling and dispatching over inventory management. You get checkbox functionality rather than purpose-built tracking. Custom AppSheet systems provide deeper capabilities: configurable maintenance scheduling, flexible location structures, job-level material tracking, and integration with your specific workflows. You also own the system and your data, avoiding monthly platform fees that increase as your business grows. For contractors needing serious inventory management, custom solutions outperform platform features.
Can we track serialized items like specific tools?
Yes, serial number tracking is available for high-value items requiring individual identification. Each serialized item maintains its own history including purchase information, assignment history, maintenance records, and current location. This granular tracking supports warranty management (which specific unit is covered), theft recovery (individual serial numbers for police reports), and lifecycle analysis (how long specific items last in your operation). Not every item needs serial tracking, but the option exists for assets warranting that level of visibility.
What reporting does the system provide?
Standard reporting includes equipment utilization (which assets work, which sit idle), maintenance cost analysis (total investment by equipment), inventory valuation (current stock value), material consumption by job (actual costs versus estimates), and low-stock alerts (items needing reorder). Custom reports address specific operational questions. Because the system runs on AppSheet, adding new reports or modifying existing ones requires hours rather than weeks. As your reporting needs evolve, the system adapts without expensive development cycles.
How do reorder alerts work?
You set minimum stock levels (reorder points) for each material you track. When inventory drops to or below that threshold, the system generates an alert. Alerts can route via email, SMS, or app notification depending on your preference. The alert includes current quantity, reorder point, suggested order quantity, and supplier information. One-click purchase order creation is available for faster response. Reorder points adjust as you learn consumption patterns, ensuring alerts trigger neither too early (excessive stock) nor too late (stockouts).
What support is included after implementation?
Ongoing support tiers provide the assistance level matching your needs. Basic support includes system monitoring, error resolution, and minor adjustments. Standard support adds monthly optimization reviews and quarterly enhancement sessions. Premium support provides priority response, dedicated support contacts, and proactive recommendations. All tiers include unlimited email support for questions and training requests. Support ensures your system continues delivering value as your operation evolves and grows.
Can we add more features later as our business grows?
Absolutely. Systems built on AppSheet scale and expand as needs change. Start with basic equipment and material tracking, then add maintenance scheduling, purchase order automation, vendor management, or other capabilities when ready. Integration points allow connecting additional systems like estimating, invoicing, or crew management. Modular architecture means you invest in what you need now without limiting future options. Most contractors add features within the first year as they discover new opportunities for automation.
Your Equipment and Materials Deserve Better Than Chaos
Right now, valuable tools sit forgotten in trucks while other crews wait or rent duplicates. Materials get double-ordered because nobody knows current stock levels. Equipment breaks down without warning because maintenance schedules exist only in someone's memory. These problems cost Oklahoma contractors thousands annually in wasted time, duplicate purchases, and preventable repairs.
Contractor inventory software changes that equation. Track every tool across every location. Monitor material levels and get alerts before you run short. Schedule maintenance that prevents breakdowns instead of reacting to them. Connect it all to your jobs, estimates, and accounting so information flows without manual data entry. For contractors serious about running efficient operations, inventory visibility is not optional.
Let's Talk About Your Business
Every Oklahoma contractor has different needs, workflows, and growth goals. We don't sell one-size-fits-all packages. Instead, we build custom automation systems designed around how your specific business actually operates.
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Built for Contractors
We speak your language. No tech jargon, no corporate nonsense. Real solutions for real field service businesses.
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Proven Systems
Working with contractors across Oklahoma. Your competitors are already automating. Time to catch up or get ahead.
Fast Results
Most businesses see time savings within the first two weeks. Stop doing paperwork, start running jobs.
Flexible Engagement
Choose the pricing model that fits your business stage. We have options for growing contractors and established companies alike.
Long-Term Partnership
We're still supporting contractors we started with years ago. No disappearing after launch. Your business evolves, your systems evolve with it.
Honest Consultation
We'll tell you if automation isn't right for your stage yet. Really. Free consultation means actual advice, not a sales pitch.
What You'll Learn on This Page
Understanding Inventory Challenges
Why Contractors Struggle with Inventory Management
The Hidden Costs of Disorganized Inventory
Complete Inventory System Features
Equipment and Tool Tracking Across All Locations
Material Stock Management and Reorder Alerts
Mobile Inventory Access for Field Crews
Maintenance Scheduling That Prevents Breakdowns
Implementation and Support
How Inventory Tracking Connects to Your Operations
Common Questions
Frequently Asked Questions Inventory and Material Tracking for Contractors