Dirty Work
Software
Business Automation Services for Oklahoma Contractors
Stop drowning in paperwork. Start running your business.
Integrated Software Systems Built for How Contractors Actually Work
You didn't start your contracting business to spend 15 to 25 hours weekly copying information between systems. Yet here you are: lead comes in through your website, you copy it into a spreadsheet, then into a quote, then into QuickBooks when they pay. Meanwhile, the job you quoted yesterday already hired someone else because they responded in 20 minutes and you responded in four hours.
The problem isn't you. It's the disconnected tools. QuickBooks doesn't talk to your job tracking. Your website doesn't connect to anything. Paper timesheets disappear. Information lives in five places, and you're the human API copying it around manually.
Dirty Work Software builds integrated business systems where everything connects. Our all-in-one contractor software solution brings website, database, time tracking, and invoicing into a single connected platform. Website lead at 9pm creates a database contact automatically, sends you instant notification, starts follow-up sequence. Three clicks turns it into a quote. Accepted quote becomes a job. Completed job triggers invoice that emails customer and syncs to QuickBooks. Payment updates everywhere. Zero manual copying.
Contractors throughout Edmond, Norman, Oklahoma City, and Tulsa reclaim 10 to 20 hours weekly, respond to leads in minutes instead of hours, and get invoices out same-day instead of next week. Our services span the complete contractor business workflow. Pick what solves your biggest problem now and add capabilities as your business grows. Every piece connects to build a system that runs your back office while you focus on the work that actually makes money.
How Our Pricing Works: Flexible Options for Every Contractor
We offer two paths to getting your systems built, plus bundled ongoing services that keep everything running and growing. Unlike off-the-shelf software that charges monthly fees forever without ever finishing, our approach delivers complete, working systems you actually own.
Two Paths to Building Your System
A
Milestone Pricing
Pay per major deliverable with 50% deposit to start, 50% at completion. Fastest timeline (8-12 weeks per milestone), best economics ($80-100/hour effective rate), and copywriting included. 80% of contractors choose this approach.
B
Monthly Development
Subscribe to a development tier with no large deposits. We build your system using monthly hours over 4-12 months. More flexible timeline, predictable monthly expenses. 20% of contractors choose this approach.
Total build investment typically ranges from $25,000 to $60,000 depending on complexity, delivered across two to four milestones. Website builds run $8,000 to $12,000. Database systems (including CRM, estimating, job tracking, and scheduling) run $10,000 to $18,000. Operations modules (time tracking, invoicing, payroll) run $8,000 to $14,000. Automation and integration work runs $6,000 to $12,000.
Both paths give you complete ownership of your systems. Want to see exactly how our process works before deciding? Your domain is registered in your name. Your website lives on your Wix account. Your database and automations run on your Google Workspace. If you ever decide to leave, we transfer full control to you with documentation and training. No hostage situations, no data lockups, no surprise fees.
Where You're Headed: Bundled Services That Run Themselves
After your systems are built, most contractors transition to bundled monthly plans that combine development hours, SEO content marketing, and complete platform infrastructure (Google Workspace, AppSheet, Make.com, Wix hosting, your domain) in one subscription. Bundles range from $2,900 to $7,500 monthly depending on development needs and marketing ambitions. You never log into a hosting account or renew a domain. One payment covers everything. By month 18, contractors on bundled plans typically generate 8-15 organic leads monthly from the compounding content we create together.
For complete pricing details including milestone costs, bundle breakdowns, and ROI projections, visit our dedicated pricing page.
Not Sure Which Services You Need?
Start with your biggest pain point. If lead generation is the problem and you're losing jobs to faster competitors, begin with a website milestone. If you have enough leads but operations are chaotic, start with database and operations milestones. If you're buried in manual office work, automation should be your first focus. A fifteen-minute call helps us understand your current setup and recommend the right starting point. No pressure, no sales pitch.
Start with the numbers, or jump straight to a 15-minute review of your operation.
What You'll Learn on This Page
The capabilities below represent what we can build into your custom system. We don't price these as individual line items. Instead, they combine into milestone builds based on what your business actually needs. Your website milestone might include lead capture and basic CRM. Your database milestone might include estimating, job tracking, and scheduling. Your operations milestone might include time tracking and invoicing. We build what solves your problems, not what fits a predetermined package.
Common Questions
Website & Lead Generation
Your website should work like your best salesperson, capturing leads 24/7 and feeding them directly into your business system. These capabilities typically combine into a Website milestone ($8,000-$12,000) with a 2-3 month timeline for initial build. Use our contractor software ROI calculator to see what faster lead response could mean for your close rate.
Contractor Website Design Oklahoma City
Your website should work as hard as you do. We build professional contractor websites on the Wix platform that capture leads automatically, showcase your best work, and make you look as professional as the largest competitors in your market. Unlike template sites that blend into the crowd, our designs reflect your specific trade and target the customers you actually want.
Every site includes mobile optimization (critical since over 68% of contractor searches happen on phones), local SEO foundations targeting Norman, Edmond, and the greater OKC region, and integrated lead capture forms that feed directly into your contact database. When someone fills out a form at midnight, they get an instant response and you get a notification. No leads sitting in email for hours. No forgotten follow-ups three days later.
What Your Contractor Website Includes
Mobile-First Responsive Design: Sites that look professional and load fast on any device, because most of your customers are searching from their phones while standing in their garage or driveway.
Automated Lead Capture System: Contact forms connect directly to your AppSheet database with instant notifications, automatic lead source tracking, and follow-up sequences that start immediately so you never lose a lead to slow response.
Before/After Project Galleries: Visual portfolios organized by project type that let prospects see exactly what you can do, building trust before they ever contact you.
Local SEO Foundation: Technical optimization, location keywords, Google Business Profile integration, and local schema markup that helps Oklahoma City customers find you when searching for contractors in their area.
Service Area Targeting: Geographic focus on the specific cities and neighborhoods you want to serve, from Edmond to Moore to Yukon to Tulsa.
Basic Brand Polish: Logo cleanup, color palette refinement, font selection, and simple brand guidelines that make your existing brand web-ready at no extra cost.
30-45 minutes saved
Per web lead through automatic capture
The First Response Advantage Nobody Talks About
Speed wins contracting jobs more than almost any other factor. When three contractors bid the same job, the one who responds first gets a psychological advantage that data proves converts at 15 to 25 percent higher rates. Automated lead capture with instant notifications means you respond in minutes instead of hours. By the time your competitors check email at the end of their workday, you've already had the conversation and sent a quote.
Typical timeline runs two to three months from kickoff to launch for a competitive website build. Contractors report three to five additional monthly leads from improved website conversion and 15 to 25 percent better lead conversion from faster response times.
Contractor Lead Management Software
Capturing leads is only half the battle. Converting them requires fast follow-up and consistent tracking. Our lead management system ensures every prospect gets contacted quickly, followed up systematically, and tracked through your entire sales process. No more sticky notes, forgotten callbacks, or leads that disappear into email purgatory.
Built on AppSheet and connected to your website through Make.com automation, this system creates a contact record the instant someone reaches out. Automatic notifications alert you immediately. Follow-up reminders prevent prospects from going cold. Status tracking shows you exactly where every lead stands, from first contact through signed contract.
What Your Contractor Website Includes
Instant Lead Notifications: Get alerts on your phone within seconds of a new lead, so you can respond before competitors even know the lead exists.
Automated Follow-Up Sequences: Day one, three, seven, and fourteen email sequences nurture leads automatically with customizable messaging and automatic stops when leads convert.
Lead Source Tracking: See exactly which marketing channels generate your best leads, whether that's your website, Google, referrals, or paid advertising. Know which marketing actually works.
Sales Pipeline Visualization: Dashboard view showing every active lead organized by stage, so you know exactly what needs attention today.
Contact History Logging: Complete record of every call, email, and text with each prospect, accessible from your phone or office computer.
Mobile Quote Creation: Sales team can create and send professional quotes from job sites using their phones, complete with your branding and pricing, before they leave the customer's property.
21x more likely
To qualify leads when responding within 5 minutes
Industry research shows that contractors who respond within five minutes are twenty-one times more likely to qualify a lead than those who wait thirty minutes. Our automation ensures every lead gets an instant acknowledgment while alerting you to call back immediately. Most contractors see lead response time drop from hours to minutes within the first week. The system pays for itself the first time you close a job you would have lost to a faster competitor.
Sales & Customer Management
From first contact to signed contract, these capabilities help you manage customer relationships, create professional estimates, and schedule work efficiently. They typically combine into a Database milestone ($10,000-$18,000) depending on complexity. This is where the complete integrated system approach really shines, connecting your sales pipeline to job execution.
Contractor CRM Software
Customer relationships are the foundation of every successful contracting business. Our contractor CRM system gives you a complete view of every customer, from initial inquiry through repeat work and referrals. Stop searching through emails, texts, and notes to remember what you discussed with a customer last month. Everything lives in one place, accessible from your phone, tablet, or office computer.
Unlike generic CRMs built for salespeople in cubicles, this system is designed for how contractors actually work. Track job history by property address. Log site visits and conversations. Set reminders for seasonal follow-ups or maintenance callbacks. See which customers refer you most often.
CRM Features Built for Contractors
Complete Customer Profiles: Contact information, property details, job history, communication logs, and notes all in one searchable record that follows customers across multiple properties.
Job History by Address: Track every project at every property, so when a customer calls about their garage floor, you instantly see what you did at their office building two years ago.
Communication Logging: Record notes from phone calls, link emails, and track text conversations without leaving the app, creating a complete history anyone on your team can reference.
Referral Source Tracking: Know which customers send you the most business, so you can thank them appropriately and focus your relationship-building efforts.
Seasonal Reminder Automation: Set annual follow-ups for maintenance work, recoating schedules, or seasonal services that bring repeat revenue year after year.
Mobile Access with Offline Capability: Pull up customer information on the job site even without cell service, because your database syncs automatically when you reconnect.
Custom Fields for Your Trade: Configure the system to track the specific information your business needs, whether that's floor types, coating systems, square footage, or warranty dates.
15 seconds
To find any customer's complete history
The hidden cost of scattered information: When customer service requires hunting through QuickBooks, spreadsheets, email, and paper files, you waste 30 to 45 minutes daily just finding information people ask about. Over a year, that's 180 hours of non-productive time worth $7,200 at $40 per hour. One connected database eliminates the search and makes you look incredibly professional when customers call.
Contractors using systematic customer tracking report 37% higher repeat customer revenue and more referrals within the first year. Your customers notice when you remember details about their business.
Contractor Estimating Software
Creating accurate estimates quickly separates profitable contractors from those who struggle. Our estimating system generates professional, branded proposals in minutes instead of hours. Material calculations happen automatically. Pricing updates flow through every template. Customers receive polished PDFs that make you look like the professional choice even before you show up.
The system pulls customer information from your CRM, calculates materials based on square footage and coverage rates, applies your current pricing, and generates a complete proposal ready for review. When the customer approves, the quote flows into your job tracking system automatically, so you're not re-entering data anywhere. You focus on the site visit and the sales conversation. The software handles the tedious math and formatting that used to consume your evenings.
Estimating System Capabilities
Template-Based Quote Generation: Start with proven templates for your most common project types and customize for each specific job in minutes rather than building from scratch every time.
Automatic Material Calculations: Enter square footage and the system calculates material quantities based on coverage rates, waste factors, and your preferred products.
Dynamic Pricing Updates: Change a material cost or labor rate in one place and watch it update across all templates, ensuring your quotes always reflect current costs.
Professional Branded PDFs: Quotes automatically incorporate your logo, colors, terms, and professional formatting that positions you as the premium choice.
Quote Tracking and Status: See which quotes are pending, viewed, accepted, or expired, with automatic reminders to follow up on quotes going cold.
Mobile Quote Creation: Build estimates from the job site using your phone or tablet, then email professional PDFs to customers before you leave the driveway.
Line Item Library: Maintain a database of standard line items with descriptions and pricing that speed up quote building while ensuring consistency.
Multiple Pricing Tiers: Good, better, best pricing options for upselling, with optional add-ons and conditional sections that show or hide based on job type.
73% reduction in quote time
From 30-45 minutes to under 10 minutes per estimate
Contractors report spending two to three hours per estimate manually. Our system cuts that to fifteen to thirty minutes while improving accuracy and professional appearance. Fewer pricing errors from automated calculations. Same-day quote delivery versus two to three day delays wins more jobs.
Contractor Scheduling Software
Keeping crews organized across multiple jobs is challenging enough without the spreadsheet chaos most contractors deal with. Our scheduling system gives you a clear visual calendar of every job, every crew, and every piece of equipment. Drag and drop to reschedule. Color-code by crew or job type. Push notifications keep everyone informed when plans change.
The calendar integrates with your job tracking and CRM, so you're not duplicating information across systems. When you schedule a job, the customer record updates automatically. When a job completes, the scheduling status reflects it. One source of truth for your entire operation.
Scheduling Features That Keep Projects Moving
Visual Calendar Interface: See your entire operation at a glance with color-coded views by crew, job type, or status that make scheduling decisions intuitive.
Crew Assignment Management: Assign crews to jobs with visibility into who's where, preventing double-booking and identifying open capacity for new work.
Customer Notification Automation: Automatically send appointment confirmations and reminders 24 hours before scheduled visits, reducing no-shows and last-minute cancellations.
Multi-Day Project Tracking: Schedule complex projects that span multiple days or require return visits for topcoats, second applications, or final inspections.
Equipment Scheduling: Track specialized equipment availability and schedule it alongside crews to ensure every job has what it needs when work begins.
Real-Time Schedule Changes: Updates pushed to crew phones instantly when plans change, eliminating the phone call chain that used to eat up your mornings.
4.2 hours weekly saved
On scheduling and crew coordination
Contractors using integrated scheduling report dramatic reductions in phone calls, texts, and confusion about who's supposed to be where. The scheduling system connects to crew calendars, so everyone sees their assignments without calling the office.
Still Managing Projects with Spreadsheets and Sticky Notes?
The average contractor spends 15 to 25 hours weekly on administrative tasks that could be automated. That's time you could spend on billable work, business development, or actually seeing your family before bedtime. At $40 per hour, that's $31,200 annually in non-productive time. Our systems handle the busywork so you can focus on what makes money.
See what automation could save you, or get a 15-minute assessment of where your hours are going.
Operations & Job Management
From the moment a contract is signed until the final walkthrough, these capabilities keep your projects organized, on budget, and visible to everyone who needs to know. They typically combine into an Operations milestone ($8,000-$14,000) or integrate with your Database milestone.
Contractor Job Tracking Software
Knowing the status of every active job shouldn't require a mental filing cabinet. Our job tracking system gives you complete visibility into every project from contract signing through final payment. Track progress stages, log site visits, capture photos, note change orders, and monitor costs against your original estimate. When customers call with questions, you have answers instantly.
The system connects to your CRM (pulling customer details automatically), your scheduling (showing upcoming work), and automated invoicing and payment processing that triggers bills when milestones complete. No more separate spreadsheets that nobody updates. No more wondering if that job is ready to invoice. One connected system that reflects reality.
Job Tracking Capabilities
Project Dashboard: See every active job with status indicators, upcoming tasks, and alerts for items needing attention, whether that's an approaching deadline or a budget concern.
Stage-Based Progress Tracking: Define the stages that match your workflow (site prep, base coat, broadcast, topcoat, final walkthrough) and move jobs through each phase with one tap.
Photo Documentation: Capture before, during, and after photos directly in the system, organized by job and accessible to everyone on your team.
Change Order Management: Document scope changes with customer approval, update budgets, and maintain a clear audit trail of what was agreed and when.
Cost Tracking Against Estimates: Compare actual labor, materials, and expenses against your original quote to identify profitability issues before jobs close.
Crew Notes and Communication: Centralize job notes so anyone can pick up where someone else left off, eliminating the "what did you tell them?" conversations.
Job Completion Checklists: Standardized workflows ensure nothing gets missed on final walkthrough, with customer sign-off and digital signature capture.
3-5 days earlier
Budget overruns caught compared to gut-feel tracking
Real visibility changes everything: Most contractors discover job profitability problems weeks after completion when it's too late to fix them. Real-time job tracking shows you're burning budget on Tuesday, not Friday when you review the week. You can adjust crew size, change approach, or have the conversation with the customer about scope creep while the job is active. That visibility alone prevents thousands in losses on jobs that looked profitable in the estimate but bled money in execution.
Typical implementation takes two to three weeks as part of your database milestone. We configure the system around your specific project stages and workflow, then train your team on daily usage.
Inventory and Material Tracking for Contractors
Running out of materials on a job site wastes time and makes you look unprofessional. Ordering too much ties up cash in inventory that sits in your shop. Our material tracking system gives you visibility into what you have, what you need, and when to reorder. Connect it to your estimating system and know exactly what materials upcoming jobs require.
For contractors managing multiple coating systems, products, or material types, this system prevents the costly surprises that come from guessing at inventory levels.
Inventory Management Features
Current Stock Tracking: Know exactly what's in your shop or warehouse at any moment, updated automatically as materials get used or received.
Reorder Point Alerts: Set minimum levels for each product and get notifications when stock drops below your threshold, preventing emergency runs to suppliers.
Usage Tracking by Job: See which projects consumed which materials and in what quantities, creating data that improves future estimates.
Supplier and Pricing Management: Track vendor information, pricing history, and preferred sources to streamline purchasing decisions.
Equipment Registry: Track tools, vehicles, and machinery with photos, maintenance schedules, service history, and equipment assignment showing which crew has which tools.
Mobile Inventory Access: Crews view equipment and material availability from phones, check out tools, report maintenance needs, and request materials from warehouse.
How Inventory Connects to Your Jobs
1
Quote Created
Estimating system calculates material requirements based on square footage and coverage rates
Automatic
2
Materials Reserved
System reserves required inventory for approved jobs, preventing double-allocation
Instant
3
Stock Consumed
Materials marked as used when crews complete work, updating available inventory
Field Entry
4
Reorder Triggered
System alerts when stock drops below minimum levels for any product
Automatic
5
Purchase Recorded
New inventory logged when deliveries arrive, updating available quantities
Receiving Entry
$10,000+ in tools
Often sits unused because nobody knows what they own or where it is
Accountability through checkout systems reduces theft and loss. Maintenance scheduling prevents expensive emergency repairs. Material tracking by job improves estimating accuracy for future bids.
Financial Automation
Getting paid accurately and on time is the foundation of every healthy contracting business. These capabilities automate the financial workflows that typically consume your evenings and weekends. They combine into an Operations milestone ($8,000-$14,000) or an Automation milestone ($6,000-$12,000) depending on your system architecture.
Contractor Time Tracking Software with GPS
Accurate time tracking determines whether your labor estimates are profitable or losing money. Our GPS-enabled time tracking system shows you exactly when crews arrive, how long they stay, and which jobs consume their hours. No more guessing at timesheets. No more arguments about arrival times. Just accurate data that flows directly into payroll.
The mobile app works on any smartphone. Crews clock in at job sites with GPS verification confirming their location. Breaks get logged separately. Job assignments from your scheduling and dispatch system show exactly which project each hour supports. At week's end, timesheet data is ready for payroll processing without manual entry.
Time Tracking Capabilities
GPS-Verified Clock-In/Out: Eliminate timesheet padding and arrival disputes with location data that confirms crews arrived at the correct job site.
Mobile App for Field Crews: Simple smartphone interface that even tech-resistant employees can use, with offline capability for sites without cell coverage that syncs later.
Multi-Job Time Allocation: When crews work multiple jobs in a single day, easily split time across projects for accurate job costing.
Break and Lunch Tracking: Separate logging for breaks ensures compliance with labor regulations and accurate billable hour calculations.
Overtime Alerts: System flags when employees approach overtime thresholds, giving you time to adjust schedules before costs spike.
Weekly Timesheet Reports: Automatic compilation of hours by employee and by job, ready for payroll processing or customer billing.
Supervisor Approval Workflows: Review and approve timesheets with one click before payroll runs, catching issues before they become problems.
Multi-Rate Payroll Support: Different pay rates by job type or skill level automatically apply, with shift differentials and certified payroll reporting for prevailing wage projects.
12% reduction in labor costs
Average for contractors using GPS time tracking
Paper timesheets cost more than you realize: Five to eight hours per pay period processing illegible handwriting, chasing missing timesheets, entering data into payroll systems, and fixing errors adds up to $200 to $320 monthly at $40 per hour. GPS time tracking eliminates that entire workflow while providing real-time labor cost visibility that prevents budget overruns. The combination of accurate logging and eliminated timesheet padding typically covers the system cost within the first month for businesses with three or more field employees.
Exports cleanly to QuickBooks through our seamless accounting integration, plus Gusto, ADP, and Paychex.
Contractor Invoicing Software
Every day a completed job sits uninvoiced is a day without cash flow. Our invoicing system ensures every finished job gets billed promptly with professional invoices that make payment easy. Connect it to your job tracking system and invoices generate automatically when work completes. Integrations with payment processors let customers pay by card or bank transfer with a single click.
Stop recreating invoices from scratch. Stop forgetting to bill completed jobs. Stop chasing payments with phone calls that could be automated.
Invoicing System Features
Automatic Invoice Generation: When jobs reach completion status in your tracking system, invoices generate automatically using job details, customer information, and approved amounts.
Professional Branded Templates: Your logo, colors, payment terms, and business details formatted consistently on every invoice you send.
Multiple Payment Options: Accept credit cards, ACH bank transfers, or traditional checks, with online payment links included directly on invoices through Stripe, Square, or PayPal.
Payment Tracking and Reminders: See which invoices are paid, pending, or overdue, with automatic reminder emails at day 7, 14, and 30.
Progress Billing for Large Jobs: Bill deposits, progress payments, and final amounts for projects that span multiple weeks or phases.
Customer Portal Access: Secure customer login to view all invoices, pay online with one click, and access job photos and documentation.
5-10 days faster
Invoice delivery compared to manual processes
Why Invoice Speed Changes Everything
Cash flow problems are the number one reason contractor businesses close. Yet most contractors wait three to seven days to invoice completed work. During that window, your money sits as unpaid labor and materials instead of working capital. If you do 40 jobs monthly at $3,500 average, that delay represents $14,000 to $32,000 in outstanding invoices at any moment. Automated invoicing cuts delivery time to same-day, improving cash position by tens of thousands. Better cash flow reduces expensive line of credit usage and enables early payment discounts with suppliers. The system pays for itself through financing cost savings alone.
Contractors report 20 to 30 percent faster payment collection from automated reminders and 30 to 50 percent of customers paying online once the option is available.
Contractor Software with QuickBooks Integration
QuickBooks is the accounting backbone for most contractors, but getting data into it accurately is a constant headache. Our integration ensures your custom systems sync seamlessly with QuickBooks Online or Desktop. Invoices created in your job system flow to QuickBooks automatically. Customer records stay synchronized. Time data from your GPS-verified time tracking system exports cleanly for payroll calculations. Your bookkeeper sees accurate numbers without manual data entry or reconciliation puzzles.
The integration works through Make.com automation, connecting your AppSheet databases to QuickBooks with the specific field mappings your business requires.
QuickBooks Integration Capabilities
Automatic Invoice Sync: Invoices created in your system appear in QuickBooks automatically with correct customer, amounts, and line items.
Customer Record Synchronization: New customers entered in your CRM automatically create corresponding records in QuickBooks, eliminating duplicate data entry.
Payment Status Updates: When customers pay through your system, QuickBooks reflects the payment automatically, keeping your books current.
Time Data Export: Weekly time tracking data formats cleanly for QuickBooks payroll processing or export to Gusto, ADP, and Paychex.
Chart of Accounts Mapping: We configure the integration to match your existing QuickBooks setup, using your income and expense categories.
Multi-Platform Support: QuickBooks Online through native API, QuickBooks Desktop through Web Connector, Xero for international contractors, and FreshBooks through custom development.
Real-Time Financial Visibility: Dashboards pull live data from QuickBooks so you see AR aging, cash position, and job profitability without opening QuickBooks.
6 hours monthly saved
On bookkeeping data entry and reconciliation
The true cost of manual QuickBooks entry: Entering invoices, payments, and customer data manually into QuickBooks after already creating them in your operational system wastes 10-plus hours weekly for busy contractors. At $40 per hour, that's $20,800 annually in pure waste. Integration eliminates that entire workflow while reducing errors by 70 percent because automated sync is more accurate than humans typing. Your bookkeeper focuses on analysis and strategy instead of data entry.
Most contractors see 70 percent reduction in accounting errors, real-time financial visibility instead of waiting days for reports, and two to three day faster month-end close.
Ready to Build Your Complete Business System?
You've seen what's possible when your website, leads, estimates, jobs, time tracking, and invoicing all work together. Information flows automatically instead of you copying it between five different tools. The next step is a conversation about your specific situation. What do you have in place today? Where are you losing the most time? What would change if you could add 10 to 15 hours back to your week?
Start with the numbers to see what's possible, or book a 15-minute review and we'll pinpoint exactly where your hours are going.
What is a Profit and Why You Should Be Making One
AppSheet database development represents a significant investment in your business infrastructure, but one that typically pays for itself within months through labor savings and operational efficiency. Our pricing reflects the complexity of the system, number of integrated modules, and ongoing automation requirements. We structure agreements to align our success with yours through performance-based pricing models.
Development Investment and Ongoing Service Costs
Custom database systems require substantial upfront design and development work to build properly. Unlike template solutions that force you into predetermined structures, true custom development involves understanding your unique workflows, designing appropriate data models, building user interfaces optimized for your processes, and creating integrations that connect your technology ecosystem.
Development timelines typically range from 4-12 weeks depending on system complexity. A basic lead management and quoting system might require 6-8 weeks, while a comprehensive business operating system with time tracking, inventory management, payroll integration, and customer portals could take 10-14 weeks. Rush timelines are possible for additional fees when business circumstances require faster implementation.
Benefit Card
Most contractor websites remain optimized exclusively for traditional search engines, creating significant opportunity for early adopters of GEO strategies. By structuring content to serve both traditional SEO and AI-powered search, your website positions your business for visibility across all discovery channels as customer search behavior continues evolving toward AI-assisted research and decision-making.
Highlight Card: A $30,000 upfront development fee creates significant cash flow strain for small contractors and provides no ongoing incentive for us to optimize your system. A 4% revenue share on $500,000 in annual jobs costs you $20,000 yearly while ensuring we remain invested in your success, continuously improving the system, and responding quickly to issues. As your revenue grows, we benefit proportionally, creating perfect alignment.
Stat Card
Typical Office Labor Savings From Hiring Robots to Do Everything For You
Feature List
Initial System Design and Development: One-time investment covering.....
Initial System Design and Development: One-time investment covering.....
Initial System Design and Development: One-time investment covering.....
Initial System Design and Development: One-time investment covering.....
Initial System Design and Development: One-time investment covering.....
Process List
1
Customer Submits Website Form
Lead information instantly captured with project details, service type, and location data
Instant
2
Automatic CRM Entry Created
Contact record generated in AppSheet database with task assignment to sales team
2 seconds
3
Follow-Up Email Sequence Triggers
Automated thank you email with company info and estimated response timeline
1 minute
4
Quote Generated & Sent
Sales rep uses template system to create branded PDF proposal with pricing calculator
15 minutes
Step List
1
Emergency Services
Immediate response emphasis, 24/7 availability, fast turnaround time, emergency pricing transparency
2
Major Projects
Educational content focus, financing options, project timeline explanations, detailed process overview, past project galleries
3
Maintenance Services
Value of preventive care, contract benefits, seasonal reminders, long-term cost savings, warranty information
4
General Inquiries
Exploratory discovery questions, range of services showcase, consultation offer, flexible scheduling, free estimate emphasis
Different Follow-Up Strategies by Service
1
Emergency Services
Immediate response emphasis, 24/7 availability, fast turnaround time, emergency pricing transparency
2
Major Projects
Educational content focus, financing options, project timeline explanations, detailed process overview, past project galleries
3
Maintenance Services
Value of preventive care, contract benefits, seasonal reminders, long-term cost savings, warranty information
4
General Inquiries
Exploratory discovery questions, range of services showcase, consultation offer, flexible scheduling, free estimate emphasis
Automated Follow-Up Sequence Example
Step 1
Immediate Response (2 minutes)
Automated email confirms receipt of their inquiry, sets expectations for when you'll call, provides your direct phone number and office hours. Builds confidence you received their information.
Step 2
Next Business Day (24 hours)
Our team creates a tailored database structure and automation blueprint specific to your business operations and service offerings.
Step 3
Value-Add Content (Day 3)
Educational email related to their service request. HVAC prospects get "5 Signs You Need AC Replacement vs Repair." Plumbing prospects get "How to Choose a Plumber for Major Projects."
Step 4
Check-In (Day 7)
Friendly check-in asking if they've made a decision or have questions. Offers to schedule estimate at their convenience. Includes testimonials from recent similar projects.
Step 5
Final Touch (Day 14)
Last follow-up before lead goes to longer-term nurture sequence. Emphasizes your availability, includes limited-time offer or seasonal promotion if applicable.
Frequently Asked Questions About Our Services
How do I know which services my business actually needs?
Start with your biggest pain point. If lead generation is the problem and you're losing jobs to faster competitors, begin with a website milestone. If you have enough leads but operations are chaotic with scattered information across five different tools, start with a database milestone covering CRM and job tracking. If you're buried in manual office work like data entry, timesheet processing, and invoice creation, an operations milestone with time tracking and invoicing automation should be your first focus. During your free consultation, we ask specific questions about your current processes, team size, revenue, and growth goals to recommend the optimal starting point. Most contractors complete two to three milestones over four to eight months.
Can I start with one milestone and add more later as budget allows?
Absolutely. That's exactly how milestone pricing works. Most contractors start with their most pressing need (usually website or database), use it for a few weeks, see the value, then proceed with the next milestone. Some contractors move quickly from milestone to milestone within a month. Others take two to three months between milestones to let cash flow recover. Both approaches work fine. The system components function independently, so you're never stuck with half-built unusable software while waiting to fund the next phase. Each milestone delivers immediate value on its own.
What's the real difference between milestone and monthly development pricing?
Both deliver identical system quality. The difference is payment timing, speed, and total cost. Milestone pricing requires 50% deposit to start each phase, delivers in 8-12 weeks, runs $80-100/hour effective rate, and includes copywriting. 80% of contractors choose this approach. Monthly development requires no large deposits, delivers over 4-12 months, runs $93-120/hour effective rate, and copywriting is quoted separately. 20% of contractors choose this when deposits would strain cash flow or they want to test the relationship before major commitments.
How long does implementation actually take from start to finish?
Timeline depends on which milestones you're building. Website milestone typically takes two to three months for a competitive build. Database milestone (CRM, estimating, job tracking, scheduling) takes four to six weeks. Operations milestone (time tracking, invoicing) takes three to four weeks. Automation milestone (integrations, workflows) takes two to four weeks. Most contractors complete their entire system across two to three milestones in four to eight months total. However, the system works at each milestone completion, so you're not waiting eight months to see value.
Do I need technical expertise to use these systems?
Not at all. If you can use a smartphone to text and take photos, you can use our systems. We design interfaces specifically for your workflow, so crews see only what they need in simple formats. Most field teams are fully comfortable within a week because the app is built for how they actually work. We provide unlimited training during the 30-day intensive support period after each milestone, plus ongoing training access in all support tiers. Many contractors worry their crews won't adopt technology, but crews usually love it because it makes their jobs easier. No more calling the office asking for customer phone numbers. Everything lives on their phone.
What happens to my data if I stop working with you?
It's your data, always. Everything lives in your Google Drive as spreadsheets, photos, and PDFs. You have full access 24/7 from day one. If we part ways with 60 days notice, we transfer everything to your control at no additional cost. Your domain transfers to a registrar account you set up. Your Wix site transfers to your Wix account. Your data stays in your Google Drive. We can also transfer the AppSheet app to your own account for a $500 one-time handoff fee. You can hire any other AppSheet developer to continue building on what we created. You're never locked in. We earn your business every month by providing value, not by holding your data hostage.
Can these services integrate with QuickBooks or other software we already use?
Yes. QuickBooks integration is one of our core capabilities. We connect AppSheet to QuickBooks Online, QuickBooks Desktop, Xero, and FreshBooks. Invoices, payments, customers, and expenses sync automatically between systems eliminating double entry. We also integrate with payroll processors like Gusto, ADP, and Paychex so timesheet data flows automatically. Payment processors like Stripe, Square, and PayPal connect for online payments. The Make.com automation platform integrates with over 1,500 apps and services. During discovery, we map your current tool stack and design integration points that eliminate manual data transfer.
What ongoing support is included after my system is built?
After milestone completion, you get 60 days of free monitoring and bug fixes while you settle into using your new system. Then you choose your ongoing path. Most contractors transition to a bundled plan ($2,900-$7,500 monthly) that combines development hours, SEO content marketing, and complete platform infrastructure in one subscription. If you only need system support without marketing, development tiers range from Essentials ($400/month, monitoring only) through Active ($3,600/month, 40 hours development). All tiers include 24/7 system monitoring, unlimited bug fixes, and platform infrastructure (Google Workspace, AppSheet, Make.com, Wix hosting, domain) while subscribed.
What makes your systems different from ServiceTitan or Jobber?
Off-the-shelf software gives you their features and workflow. Our custom systems match your specific process and integrate the tools you already use. We build on platforms you own (Wix, AppSheet, Google Workspace) rather than locking your data in proprietary systems. You're not paying per-user fees that scale forever. Plus, our bundled plans include SEO content marketing that generates organic leads over time, not just software maintenance. ServiceTitan runs $100-300+ per user monthly with separate hosting and marketing costs. Our bundled plans include up to 80 users, complete platform infrastructure, and lead-generating content for $2,900-$7,500 monthly total.
What's the typical ROI timeline and how do I know this will pay for itself?
Most contractors see payback within four to 12 weeks through time savings, improved lead conversion, faster invoicing, and avoided hiring costs. Time savings alone often covers the investment. If you're spending 15 hours weekly on office work and we eliminate 10 of those hours, that's $400 weekly saved at $40 per hour. That's $1,600 monthly, which covers a Light development tier ($1,100) with money left over for your build investment. Lead conversion improvements compound quickly. If better website design and faster response time convert just two additional leads monthly at $3,500 average job value, that's $7,000 monthly additional revenue. Cash flow improvements from faster invoicing (five to ten days faster) are worth thousands in reduced financing costs. If we eliminate the need for a second office person through Virtual Operations Manager ($800-$2,600 monthly add-on), you save $30,000 to $40,000 annually in salary plus benefits.
Your Competition Is Already Automating. Are You?
Every day you spend on manual data entry, forgotten follow-ups, and invoice delays is a day your competitors are pulling ahead. The contractors winning in Central Oklahoma are the ones who invested in systems that work while they sleep. They capture leads instantly, create quotes in minutes, track jobs automatically, and invoice the same day work completes.
The question isn't whether automation makes sense. It's whether you'll build your systems before your competitors make you irrelevant. Start with the ROI calculator to see exactly how much time and revenue you're leaving on the table.
See the numbers for yourself, or jump straight to a 15-minute Operations Review.
Let's Talk About Your Business
Every Oklahoma contractor has different needs, workflows, and growth goals. We don't sell one-size-fits-all packages. Instead, we build custom automation systems designed around how your specific business actually operates.
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Built for Contractors
We speak your language. No tech jargon, no corporate nonsense. Real solutions for real field service businesses.
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Proven Systems
Working with contractors across Oklahoma. Your competitors are already automating. Time to catch up or get ahead.
Fast Results
Most businesses see time savings within the first two weeks. Stop doing paperwork, start running jobs.
Flexible Engagement
Choose the pricing model that fits your business stage. We have options for growing contractors and established companies alike.
Long-Term Partnership
We're still supporting contractors we started with years ago. No disappearing after launch. Your business evolves, your systems evolve with it.
Honest Consultation
We'll tell you if automation isn't right for your stage yet. Really. Free consultation means actual advice, not a sales pitch.
