Dirty Work
Software
Complete Business Automation Services for Oklahoma Contractors
Integrated systems that eliminate manual work, capture every lead, and connect your entire operation from website to payment.
Why Contractors Choose Connected Systems Over Disconnected Tools
You didn't start your contracting business to spend 15 hours a week copying information between systems. Yet here you are: lead comes in through your website, you copy it into a spreadsheet, then into a quote, then into QuickBooks when they pay. Meanwhile, the job you quoted yesterday already hired someone else because they responded in 20 minutes and you responded in four hours.
The problem isn't you. It's the disconnected tools. QuickBooks doesn't talk to your job tracking. Your website doesn't connect to anything. Paper timesheets disappear. Information lives in five places, and you're the human API copying it around manually.
We build systems where everything connects. Website lead at 9pm creates a database contact automatically, sends you instant notification, starts follow-up sequence. Three clicks turns it into a quote. Accepted quote becomes a job. Completed job triggers invoice that emails customer and syncs to QuickBooks. Payment updates everywhere. Zero manual copying. Contractors in Edmond, Norman, Oklahoma City, and Tulsa reclaim 10 to 20 hours weekly, respond to leads in minutes instead of hours, and get invoices out same-day instead of next week.
Our Services: Complete Business Automation for Contractors
Website & Lead Generation
Business Management Software
Specialized Operations
Automation & Integration
How Our Pricing Works: Flexible Options for Every Business
We offer two payment structures based on your business size and preferences. Both get you the same high-quality integrated system. The difference is timing and cash flow management.
Two Clear Pricing Paths:
A
Milestone-Based Pricing
Pay as we deliver value in two to three phases. Best for businesses who want to spread investment over time and prove value at each stage.
B
One-Time Build Pricing
Single project with fixed scope delivered over similar timeline. Best for businesses with capital reserves available and preference for traditional project payment.
Most contractors choose milestone pricing because it reduces financial pressure during implementation. You pay for your foundation system first (website or database, whichever solves your biggest pain point), use it for a few weeks, see the value, then continue building out complete operations (adding quotes, time tracking, invoicing, automations). Total build investment ranges from $25,000 to $60,000 depending on complexity, delivered over two to ten months. After your system launches, you choose ongoing support (starting at $800 monthly) or clean handoff.
The services listed below represent capabilities we can build, but we don't price them as individual line items. Your quote reflects what your business actually needs. That might mean combining website design with job tracking and time automation in one integrated system. Or it might mean just the quote automation and invoicing pieces because you already have lead generation figured out. Some businesses need every feature of our contractor management software, while others need half the modules and a simplified approach. We build what solves your problems, not what fits a predetermined package.
Why Ongoing Partnership Matters More Than You Think
After your system launches, you face a choice. Continue our partnership with monthly support (most clients choose this), or do a clean handoff and manage everything yourself. Here's what matters: systems need evolution. Your business changes, processes improve, and technology updates. Monthly support keeps your system current while adding SEO content, blog posts, and professional video that compound into serious organic lead generation. Clean handoff means you own everything but miss the long-term marketing value. We strongly recommend the partnership path because the ROI from content marketing alone often exceeds the support cost within 12 months.
After build completion, support tiers range from $800 to $4,500 monthly depending on your operational needs. Add content marketing ($1,500 to $3,500 monthly) for aggressive organic growth through SEO, blog content, and professional video production. The complete pricing breakdown lives on our pricing page, including what each tier includes and typical ROI timelines.
Website & Lead Generation Services
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Contractor Website Design with Lead Capture for Oklahoma City
Your website should work like your best salesperson, capturing leads 24/7 and feeding them directly into your business system. We build custom Wix websites that make lasting first impressions while automatically organizing every contact, starting follow-up sequences, and tracking lead sources. No manual copying of form submissions. No leads sitting in email for hours. No forgotten follow-ups three days later.
What's Included in Website Design and Lead Capture
Professional Custom Design: Seven to ten page Wix website tailored to your brand with mobile-responsive layouts optimized for contractor services and service area pages for Norman, Edmond, Tulsa, and the OKC metro.
Automated Lead Capture System: Contact forms and quote requests connect directly to your AppSheet database with instant notifications when leads submit and automatic lead source tracking so you know which marketing actually works.
Follow-Up Automation: Day one, three, seven, and fourteen email sequences nurture leads automatically with customizable messaging by job type and automatic stops when leads convert or opt out.
Basic Brand Polish: Logo cleanup and vectorization, color palette refinement with three to five professional colors, font selection for headings and body text, and simple brand guidelines that make your existing brand web-ready at no extra cost.
SEO Foundation: Basic optimization including title tags, meta descriptions, header structure, Google Business Profile integration, local schema markup, and search engine submission to start ranking locally.
Lead Management Interface: Manual lead entry for phone calls and referrals, lead assignment and routing if you have multiple salespeople, conversion analytics showing which sources produce jobs, and complete lead history with communication logs.
Mobile Quote Creation: Sales team can create and send professional quotes from job sites using their phones, complete with your branding and pricing, before they leave the customer's property.
Professional Image That Converts: Custom design signals quality and professionalism that template sites cannot match, building trust before prospects ever call you and justifying premium pricing over competitors with generic websites.
30-45 minutes saved
Per web lead through automatic capture
The First Response Advantage Nobody Talks About
Speed wins contracting jobs more than almost any other factor. When three contractors bid the same job, the one who responds first gets a psychological advantage that data proves converts at 15 to 25 percent higher rates. Automated lead capture with instant notifications means you respond in minutes instead of hours. By the time your competitors check email at the end of their workday, you've already had the conversation and sent a quote. The professional website builds initial trust, then speed closes the deal.
Typical investment runs $8,000 to $15,000 for a complete custom website with full lead automation. Contractors report three to five additional monthly leads from improved website conversion, five to eight hours weekly saved on manual data entry, and 15 to 25 percent better lead conversion from faster response times. The first additional job typically covers two to three months of investment.
Local SEO and Content Marketing for Contractors
Dominate local search results and build compounding organic lead generation through strategic SEO, professional content creation, and Google Business Profile optimization. Get found when customers search for contractors in Oklahoma City, Edmond, Norman, Tulsa, and surrounding areas. Turn your website into a perpetual lead generation asset that grows stronger every month.
Content Marketing and SEO Features Available Across Our Service Tiers
Professional Content Creation: Professionally written blog posts ranging from 1,200 to 1,500 words with strategic topic selection based on keyword research showing what your customers actually search for, contractor-focused practical content that positions you as the expert, and optimization for both Google search and AI platforms like ChatGPT, Perplexity, and Google AI Overview so you get found everywhere customers look for information.
Video Production and Management: Professional video creation including service demonstrations, customer testimonials we coordinate and film for you, behind-the-scenes team spotlights, and project showcases with professional editing, graphics, captions, music, and b-roll footage, plus YouTube channel management with upload optimization, thumbnail design, and video SEO so your videos rank in both YouTube and Google search results.
Google Business Profile Optimization: Complete profile setup and verification with proper category selection for maximum visibility, business description crafted specifically for keyword ranking in local search, regular photo and video uploads showcasing your best work, weekly post publishing to maintain active profile status, review monitoring with response guidance, Q&A monitoring and answers, and booking link integration.
Social Media Management and Distribution: Daily content posting across Facebook, Instagram, and LinkedIn with content calendar creation and scheduling, engagement monitoring where we alert you to comments and reviews needing response, monthly social media performance reports, and content repurposing that turns blog posts into social graphics and videos into clips for maximum reach across platforms.
Advanced SEO and Analytics: On-page optimization including meta descriptions, title tags, header structure, and schema markup, local citations building across 50-plus directories including Yelp, HomeAdvisor, and Angi, backlink strategy and outreach for domain authority, competitor analysis and gap identification, technical SEO monitoring for site speed and mobile performance, quarterly content audits with optimization of existing content, and monthly traffic and ranking reports showing exactly which keywords drive leads.
Email Marketing and Customer Nurturing: Monthly email newsletter creation and distribution to past customers driving repeat business and referrals, customer database segmentation for targeted messaging, professional content creation and design, performance tracking showing open rates and click-throughs, and automated sequences that stay in touch with leads not yet ready to buy.
How Content Marketing Compounds Into Organic Leads
1
Foundation Research
Strategic keyword analysis and competitor gap identification
Months 1-2
2
Initial Content Production
First blog posts and videos published with optimization
Months 1-2
3
Early Ranking Improvements
Traffic increases 10 to 20 percent as Google indexes content
Months 3-4
4
Meaningful Lead Impact
Five to ten extra organic leads monthly from improved rankings
Months 5-6
5
Compounding Returns
Ten to twenty extra leads monthly with strong rankings across multiple keywords
Months 7-12
260% ROI
Typical return by month 12
Video builds trust faster than any other content medium and YouTube ranks alongside traditional websites in search results. By month 12 with the video package, you have a library of 12 professional videos and 12 blog posts that continue generating leads for years. Competitors without video cannot compete for attention from customers under 50 who prefer video content. Our content packages let you launch with immediate focus on market presence instead of letting social media and content opportunities go missed.
Stop Losing Leads to Faster Competitors
Your website should be your best salesperson, working around the clock to capture leads automatically, organize contact information, and start nurturing sequences before you ever touch your phone. Every lead sitting in email while you finish a job is a potential customer lost to competitors who respond faster. The services above transform your website from a digital brochure into an automated lead-generating and follow-up system that feeds directly into your operations. Plus, organic search through SEO and video compounds in value over time, unlike paid ads that stop working when your budget runs out.
Business Management Software Services
Contractor Management Software and Job Tracking System
One complete business management system built on the AppSheet platform. Track contacts, quotes, jobs, time, expenses, and invoices in a single connected mobile-friendly database. Everything your business needs lives in one place, accessible from anywhere, working together seamlessly without manual data entry duplicating information across disconnected tools.
Complete Business Database Modules
Contact and Lead Management: Customer database with complete history, lead tracking and conversion, communication logs and notes, relationship tracking over years, and customer portal access for self-service.
Quote and Proposal System: Template-based quote generation, line items and pricing library, automated calculations, PDF generation with your branding, email delivery with open tracking, and quote history with version control.
Job and Project Tracking: Job creation from accepted quotes happens automatically, status tracking from quoted to paid, phase and milestone management for complex projects, crew assignment and scheduling, and start and completion date tracking.
Documentation and Progress Tracking: Photo documentation organized by job and phase, before, during, and after photo workflows, notes and daily logs by crew or supervisor, budget versus actual tracking for hours and materials, job completion checklists, and customer sign-off workflows with digital signatures.
Basic Time Tracking: Start and stop timer functionality, job allocation for accurate labor costs, daily summaries, and crew tracking across multiple teams.
Simple Invoicing: Generate invoices from completed jobs, track payment status, maintain customer billing history, and integrate with QuickBooks for accounting accuracy.
Mobile Field Access: Native mobile apps for iOS and Android automatically generated by AppSheet, offline functionality for remote job sites that sync when back online, and role-based permissions for admin, manager, crew, and office user types.
Real-Time Sync and Reporting: Cloud storage on Google Drive means you own your data completely, real-time sync across all devices so everyone sees current information, search and filter capabilities across all records, and basic reporting dashboards for jobs, revenue, and crew productivity.
15 seconds
Find any job's complete history
The hidden cost of scattered information: When customer service requires hunting through QuickBooks, spreadsheets, emails, text messages and virtual AND paper notes, you waste 30 to 45 minutes daily just finding information people ask about. Over a year, that's 180 hours of non-productive time worth $7,200 at $40 per hour. One connected database eliminates the search and makes you look incredibly professional when customers call.
Contractors using this system report 10 to 15 hours weekly saved on duplicate data entry and information searches, 50 percent faster job lookup and customer service, three to five day reduction in invoice delivery time improving cash flow, and 20 to 30 percent better visibility into job profitability. Typical investment ranges from $18,000 to $35,000 for a comprehensive system with six core modules.
Automated Estimating and Proposal Software for Contractors
Template-based quote and proposal generation creates professional PDFs in three minutes instead of 30. Perfect for contractors sending 20-plus quotes monthly. Includes pricing library, automated calculations, professional formatting, email delivery, and follow-up automation. Turn estimates into your competitive advantage with speed and professionalism that wins jobs.
Quote Generation and Follow-Up Automation
Custom Quote Templates: Three to five templates by job type or service line with company branding and professional formatting, line-item pricing library pre-loaded with 100 to 200 common items, automated calculations for labor plus materials plus markup plus tax, and PDF generation with company logo.
Mobile Quote Creation: Create and send quotes from job sites using your phone, conditional sections that show or hide based on job type, multiple pricing tiers for good, better, best upselling, optional add-ons and upgrades, payment terms and schedules, and digital signature capture.
Automated Follow-Up Sequences: Day two, five, seven reminder emails send automatically with customizable messaging by job type, automatic stop when quote accepted or rejected, quote expiration notices, and conversion tracking analytics.
Professional Delivery: Email delivery with tracking so you know when customer opens the quote, quote status tracking shows sent, viewed, accepted, or rejected status, and quote history maintains version control for reference.
Speed Advantage: Quotes created in three to five minutes that used to take 30 to 45 minutes, same-day quote delivery versus two to three day delays wins more jobs, fewer pricing errors from automated calculations, and professional image increases trust.
20-40 minutes saved
Per quote created
The hidden cost of scattered information: When customer service requires hunting through QuickBooks, spreadsheets, email, and paper files, you waste 30 to 45 minutes daily just finding information people ask about. Over a year, that's 180 hours of non-productive time worth $7,200 at $40 per hour. One connected database eliminates the search and makes you look incredibly professional when customers call.
Contractors using this system report 10 to 15 hours weekly saved on duplicate data entry and information searches, 50 percent faster job lookup and customer service, three to five day reduction in invoice delivery time improving cash flow, and 20 to 30 percent better visibility into job profitability. Typical investment ranges from $18,000 to $35,000 for a comprehensive system with six core modules.
GPS Time Tracking and Payroll Automation for Construction Crews
Mobile time tracking with GPS location stamping feeds automated payroll reports, eliminating paper timesheets and manual data entry. Field crews log time with their phones, access job details, communicate with office, and document work. Supervisors approve with one click. Payroll reports generate automatically and export to your payroll processor. Give crews everything they need in their pocket while cutting payroll processing time by 70 percent.
Mobile Time Tracking and Field Crew Management
GPS Time Clock: Start and stop timer on phone with job-specific time entry, GPS location stamping verifies they're at job site, break tracking for paid and unpaid breaks, offline mode works without cell signal and syncs later, photo and note documentation by time entry, and supervisor notifications for clock in and out.
Automated Payroll Processing: Supervisor approval workflows review and approve timesheets, automated timesheet compilation eliminates manual data entry completely, regular and overtime calculations follow state rules, PTO and holiday tracking, bi-weekly or monthly payroll reports, and export formats for QuickBooks, Gusto, ADP, and Paychex.
Field Crew App Features: Job list and schedule view on mobile app shows where they work today, customer contact information accessible from phone, job site address with GPS navigation, work order instructions and checklists, real-time job status updates to office, and two-way messaging with office staff.
Labor Cost Visibility: Daily timesheet summaries show who worked where and how long, weekly labor cost by job catches budget overruns early, budget versus actual tracking, crew productivity analysis, and anomaly detection flags missing punches or unusual hours.
Accountability and Verification: GPS verification eliminates time theft and buddy punching, proof crews were on site if customer disputes, historical data on crew productivity identifies top performers, and complete time records protect you in disputes.
Multi-Rate Payroll Support: Different pay rates by job type, skill level, or overtime rules automatically apply based on hours worked and job assignment, shift differential calculations for evening or weekend work, and certified payroll reporting for prevailing wage projects with Davis-Bacon compliance.
Crew Communication and Coordination: Two-way messaging between office and field crews eliminates scattered text messages, broadcast announcements to entire crews or specific teams, real-time schedule changes pushed to crew phones instantly, and photo sharing from job sites with automatic organization by job and date.
Real-Time Labor Cost Visibility Changes Everything
Most contractor websites remain optimized exclusively for traditional search engines, creating significant opportunity for early adopters of GEO strategies. By structuring content to serve both traditional SEO and AI-powered search, your website positions your business for visibility across all discovery channels as customer search behavior continues evolving toward AI-assisted research and decision-making.
Most contractors discover job profitability problems weeks after completion when it's too late to fix them. Real-time labor tracking shows you're burning budget on Tuesday, not Friday when payroll runs. You can adjust crew size, change approach, or have the conversation with the customer about scope creep while the job is active. That visibility alone prevents thousands in losses on jobs that looked profitable in the estimate but bled money in execution.
5-8 hours saved
Per pay period processing
Paper timesheets cost contractors more than they realize. Five to eight hours per pay period processing illegible handwriting, chasing missing timesheets, entering data into payroll systems, and fixing errors adds up to $200 to $320 monthly at $40 per hour. GPS time tracking eliminates that entire workflow while providing real-time labor cost visibility that prevents budget overruns. Typical investment ranges from $5,000 to $12,000.
Contractor Invoicing Software with QuickBooks Integration
Automated invoicing from job data and time logs, online payment processing, customer portal for viewing invoices and job status, and automated payment reminders. Generate professional invoices in seconds, email them to customers, accept payments online, give customers 24/7 access to their information, and track everything. Integrates seamlessly with QuickBooks for accounting accuracy without double entry.
Automated Invoicing and Payment Processing
Invoice Generation and Delivery: Automated invoice creation from completed jobs pulls data from time logs and job records, professional PDF with company branding and line-item detail, tax calculations by jurisdiction, email delivery to customers happens automatically or with one click, payment tracking and status updates, and invoice history with archiving.
Online Payment Processing: Payment links through Stripe, PayPal, or Square integration, payment receipt generation and email confirmation, credit card and ACH acceptance, cash and check recording, partial payment tracking, and payment application to correct invoices.
Customer Portal Access: Secure customer login with unique credentials, view all invoices and payment history, pay invoices online with one click, view job status and progress, access photos and documentation, download receipts and statements, and submit service requests.
Collections and Reminders: Automated reminder sequences at day seven, 14, and 30 after invoice sent, customizable messaging from friendly to firm, overdue escalation notices, sequences stop when paid, and collections reporting with aging analysis.
QuickBooks Integration: Invoice sync to QuickBooks Online happens bidirectionally, customer data synchronization keeps both systems current, chart of accounts mapping, payment recording in both systems, AR aging reports, and bank reconciliation support.
Customer Communication Automation: Invoice delivery notifications, payment received confirmations, receipt generation and delivery, payment reminder sequences, thank you messages after payment, job completion notifications with photos, and review requests after payment.
5-10 days faster
Invoice delivery speed
Why Invoice Speed Matters More Than Most Contractors Realize
The gap between job completion and invoice delivery kills cash flow. Industry data shows contractors average three to seven days from finishing work to sending invoices. During that window, your money sits as unpaid labor and materials instead of working capital. If you do 40 jobs monthly at $3,500 average, that delay represents $14,000 to $32,000 in outstanding invoices at any moment. Automated invoicing cuts delivery time to same-day or next-day, improving cash position by tens of thousands. Better cash flow reduces expensive line of credit usage and enables early payment discounts with suppliers. The system pays for itself through financing cost savings alone.
Contractors report three to five days faster invoice delivery, 20 to 30 percent faster payment collection from automated reminders, 50 percent reduction in invoice disputes because documentation attaches automatically, and 30 to 50 percent of customers paying online once available. Typical investment ranges from $6,000 to $14,000.
Specialized Operations Services
Inventory Management and Subcontractor Tracking Software
Track tools, equipment, materials, and inventory across multiple trucks, warehouses, and job sites. Know what you have, where it is, when it needs maintenance, and what it's worth. Prevent loss, optimize usage, and track costs by job. Plus manage subcontractor relationships, bids, schedules, compliance, and payments in one organized system. Perfect for general contractors coordinating multiple subs per project.
Equipment, Inventory, and Subcontractor Management
Equipment Tracking: Equipment registry with photos and details for all tools, vehicles, and machinery, maintenance schedules with automated reminders, service history and costs tracked over time, equipment assignment showing which crew has which tools, GPS tracking integration for vehicles and large equipment, and depreciation tracking to know current value.
Inventory Management: Material and parts catalog for everything you stock, stock levels by location across warehouse, trucks, and job sites, reorder point alerts notify before you run out, purchase order creation and tracking, receiving and stock adjustments, usage tracking by job shows what materials each consumed, and inventory valuation reports current stock value.
Mobile Inventory Access: Crews view equipment and material availability from phones, check out tools and equipment with scanning or selection, report maintenance needs or equipment damage, request materials from warehouse or suppliers, and photo documentation of equipment condition.
Subcontractor Database: Sub contact information organized by trade specialty, insurance certificates with expiration tracking and automated alerts, license and certification management, W-9 and tax document storage, performance ratings and history, and preferred vendor lists by trade.
Bid and Payment Management: Send bid requests to multiple subs with email templates, collect and compare bids side by side, award tracking shows who won which jobs, scope of work documentation, bid history shows what subs charged previously, track amounts owed to each sub, payment approval workflows, lien waiver collection for conditional, unconditional, preliminary, and final releases, 1099 tracking automated at year-end, payment history, and retainage tracking for hold-backs and releases.
Job Coordination: Sub scheduling and assignment to jobs, work order generation for subs, progress tracking and completion verification, photo documentation by sub, change order management, and quality control with punch list items.
5-10 hours weekly
Searching time eliminated
Over $10,000 in tools often sits unused in trucks because nobody knows what equipment the company owns or where it lives. Accountability through checkout systems reduces theft and loss. Maintenance scheduling prevents expensive emergency repairs. Material tracking by job improves estimating accuracy for future bids. Subcontractor management eliminates expired insurance nightmares and lien waiver collection chaos. Typical investment ranges from $12,000 to $26,000.
Service Contract Management and Recurring Billing System
Manage maintenance contracts, service agreements, and recurring billing for HVAC, landscaping, pool service, and other service contractors. Automatically schedule visits, generate recurring invoices, track contract profitability, and manage renewals. Turn one-time customers into long-term recurring revenue streams with automated systems that never forget scheduled maintenance.
Contract Management and Recurring Revenue Automation
Service Agreement Templates: Contract templates by service type, terms and pricing, service frequency for monthly, quarterly, seasonal, or annual visits, included services and exclusions, contract start and end dates with terms, auto-renewal settings, contract value tracking for monthly recurring revenue, and customer communication and documentation.
Scheduling Automation: Automatic visit scheduling based on frequency so monthly contracts get monthly visits, service reminder notifications to customers and crews before visits, route optimization for maintenance routes, visit history tracking with date, crew, and work performed, missed visit alerts ensure you never forget scheduled maintenance, and seasonal adjustments for different winter versus summer schedules.
Recurring Billing: Automated invoice generation monthly, quarterly, or annually, payment processing and tracking, failed payment handling with retry logic, contract cancellation workflows, proration for mid-contract changes, and payment method on file for auto-charging credit cards.
Performance Tracking: Contract profitability analysis shows revenue versus cost to service, service completion rates verify you're keeping commitments, customer retention tracking monitors renewal rates by contract type, upsell opportunity identification flags customers due for equipment replacement, and lifetime value reporting.
8-12 hours weekly
Manual scheduling eliminated
Forgetting scheduled maintenance visits angers customers and violates contract terms. Manual invoice creation every month for recurring contracts wastes hours. Service contract management ensures you never miss visits, billing happens automatically, and you can track which contract types actually make money. Most contractors see 15 to 20 percent increase in maintenance contract retention because automated communication and scheduling prevents the forgotten visits that cause cancellations. Typical investment ranges from $6,000 to $13,000.
Automation & Integration Services
Accounting Software Integration for Contractors (QuickBooks & Xero)
Seamless integration between your AppSheet business management system and QuickBooks Online, QuickBooks Desktop, Xero, or other accounting software. Eliminate double entry while maintaining accounting accuracy. Invoices, payments, customers, and expenses sync automatically between systems so you never enter the same data twice. Get real-time financial visibility without the data entry lag.
QuickBooks and Accounting Software Integration
Core Integration Features: Customer and vendor synchronization bidirectionally so changes in either system update the other, invoice creation and sync where creating in AppSheet auto-syncs to QuickBooks, payment recording in both systems, expense tracking and categorization, chart of accounts mapping so AppSheet categories match QuickBooks accounts, tax calculation synchronization, and financial reporting pulling QuickBooks data into custom dashboards.
Data Flow and Synchronization: AppSheet to QuickBooks flow includes invoices, payments, customers, time entries, and expenses, QuickBooks to AppSheet flow includes customer updates, payment status, and account balances, bidirectional sync keeps customer contact information current in both systems, and error handling with reconciliation tools catches discrepancies.
Real-Time Financial Visibility: Real-time financial dashboards pull live data from QuickBooks, job profitability reports combine operational data with accounting data, AR aging appears in AppSheet so you see who owes money without opening QuickBooks, cash flow visibility, and reconciliation tools.
Multi-Platform Support: QuickBooks Online integration through native API connections, QuickBooks Desktop integration using QuickBooks Web Connector, Xero integration for international contractors or those preferring cloud-based alternatives, FreshBooks and other accounting platforms through custom API development, and multi-entity support for contractors operating multiple legal entities with separate books requiring consolidated reporting.
Real-time data sync
Seconds, not days behind
The true cost of manual QuickBooks entry: Entering invoices, payments, and customer data manually into QuickBooks after already creating them in your operational system wastes 10-plus hours weekly for busy contractors. At $40 per hour, that's $20,800 annually in pure waste. Integration eliminates that entire workflow while reducing errors by 70 percent because automated sync is more accurate than humans typing. Your bookkeeper focuses on analysis and strategy instead of data entry, providing higher value to your business.
Most contractors see 70 percent reduction in accounting errors, real-time financial visibility instead of waiting days for reports, and two to three day faster month-end close because data already lives in QuickBooks. Typical investment ranges from $4,000 to $10,000 depending on complexity and QuickBooks version.
Workflow Automation and Business System Integration
Automated workflows eliminate repetitive tasks and connect all your systems. Website leads flow to database, completed jobs trigger invoices, time entries compile into payroll reports, payments update QuickBooks. Information flows automatically between your website, database, email, accounting software, and other tools using the Make.com automation platform. Turn hours of daily busywork into seconds of automated processes running 24/7.
Core Automation Workflows and System Integration
Standard Automation Scenarios: Website form submission creates AppSheet contact instantly, new lead triggers email and SMS notifications to sales team, quote approved generates PDF and sends email delivery, job marked complete triggers invoice generation, daily time entries compile into automated timesheets with supervisor alerts, and invoice sent starts payment reminder sequence.
Customer Communication Automation: Payment received updates invoice status, sends receipt, and syncs to QuickBooks automatically, new customer added triggers welcome email and onboarding sequence, job status changes send customer notification emails, review requests deploy automatically after payment received, appointment reminders send 24 hours before scheduled visits, and follow-up sequences nurture leads not yet ready to buy.
Document and File Management: Photos uploaded by crew organize in Drive folders by job and date automatically, completed job documentation compiles into customer-ready packages, PDF generation for quotes, invoices, work orders, and contracts happens on demand, certificate of insurance requests trigger automatic generation and email delivery, and contract templates populate with customer data and send for digital signature.
Data Synchronization Workflows: Lead source tracking flows from website through conversion to identify which marketing works, customer information updates sync across all systems bidirectionally, job costs from time logs and material purchases feed into profitability reports automatically, crew schedules sync to individual crew member calendars, and equipment maintenance schedules trigger service reminders based on usage hours or calendar dates.
Technical Infrastructure: Unlimited Make.com scenarios with platform costs absorbed, error monitoring with automatic retries if something fails, success and failure logging with alerts sent to our team, integration with 1,500-plus apps and services, custom webhook and API connections for specialized tools, and complete documentation of all workflows for reference.
Common Integration Points: Website forms through Wix, WordPress, or custom platforms, email through Gmail or Outlook with automated sequences, SMS notifications through Twilio, payment processors including Stripe, Square, and PayPal, accounting software like QuickBooks Online and Xero, calendar systems through Google Calendar or Outlook, document storage in Google Drive or Dropbox, and communication tools like Slack or Teams.
Conditional Logic and Smart Routing: Different workflows trigger based on job type, customer type, or dollar amount, high-value leads route to senior sales staff automatically, emergency service requests trigger immediate notifications with escalation if no response, approval workflows route quotes over certain thresholds to management, and failed payment attempts trigger different follow-up sequences than missed invoices.
10-20+ hours weekly
Manual tasks eliminated
Contractors spend shocking amounts of time copying information between systems. Website lead arrives via email. You copy name, phone, email, and address into your customer database. Later you copy the same info into a quote. When they accept, you copy it again into job tracking. When the job completes, you copy everything into QuickBooks for invoicing. That's the same information entered four times. Automation enters it once and distributes everywhere automatically. The time savings typically cover the entire support tier investment twice over. Typical investment ranges from $6,000 to $15,000 for 15 to 20 core workflows.
Frequently Asked Questions About Our Services
How do I know which services my business actually needs?
Start with your biggest pain point. If lead generation is the problem and you're losing jobs to faster competitors, begin with the contractor website design service. If you have enough leads but operations are chaotic with scattered information across five different tools, start with the contractor management software and job tracking system. If you're buried in manual office work like data entry, timesheet processing, and invoice creation, workflow automation and integration should be your first focus. During your free consultation, we ask specific questions about your current processes, team size, revenue, and growth goals to recommend the optimal starting point. Most contractors don't need all ten services immediately. The typical path is foundation system first (website or database), then complete operations (adding quotes, time tracking, invoicing), then optional advanced features (inventory, service contracts) based on specific needs. We never push services you don't need because our goal is solving problems, not maximizing project size.
Can I start with one service and add more later as budget allows?
Absolutely. That's exactly why we structure pricing in milestones instead of requiring full payment upfront. Milestone 1 delivers one functional system component like a lead-capturing website or core AppSheet database. You use it for two to eight weeks, see the value, then decide whether to proceed with Milestone 2. This approach reduces financial pressure during implementation and proves ROI at each stage before you commit to the next investment. Some contractors move quickly from Milestone 1 directly into Milestone 2 within three to four weeks. Others take two to three months between milestones to let cash flow recover. Both approaches work fine. The system components function independently, so you're not stuck with half-built unusable software while waiting to fund the next phase. Each milestone delivers immediate value on its own.
What's the real difference between milestone pricing and one-time build pricing?
Both get you the same high-quality system. The difference is payment timing and cash flow management. Milestone pricing spreads your investment over two to three phases across 9 to 15 weeks. You pay 50 percent deposit per milestone and 50 percent when that phase goes live. Total investment is slightly higher than one-time build (about 10 to 15 percent more) because you're essentially financing the project. One-time build requires larger upfront payment but offers lower total cost. You pay in installments during the build (typically 30, 40, 30 percent at major delivery points). The break-even analysis shows that businesses under $600,000 annual revenue typically prefer milestone pricing to manage cash flow, while businesses over $800,000 revenue often choose one-time build for faster ROI and lower total cost. During your consultation, we can run the numbers specific to your revenue and show which option makes more financial sense.
How long does implementation actually take from start to finish?
Timeline depends on which services you're implementing and how complex your operations are. Website design with lead capture typically takes two to three weeks for Milestone 1 (add one to two weeks if including complete rebrand package). Full contractor management software with all modules takes four to six weeks for Milestone 2. Advanced features like inventory management or subcontractor tracking add another three to four weeks for Milestone 3. Most contractors complete their entire system in 9 to 15 weeks total when doing all three milestones. However, the system works at each milestone, so you're not waiting 15 weeks to see value. After Milestone 1 goes live at week three, you're already using it and saving time while we build Milestone 2 in the background. Implementation also requires your involvement. We need you for discovery conversations, content and photos for your website, feedback on workflow design, and team training. The more responsive you are, the faster we move.
Do I need technical expertise to use these systems?
Not at all. If you can use a smartphone to text and take photos, you can use our systems. We design interfaces specifically for your workflow, so crews see only what they need in simple formats. Most field teams are fully comfortable within a week because the app is built for how they actually work, not generic software they have to adapt to. We provide unlimited training during the 30-day intensive support period after each milestone launches, plus ongoing training access in all support tiers. We watch your team use the system during the first few weeks and refine based on their feedback. Many contractors worry their crews won't adopt technology, but crews usually love it because it makes their jobs easier. No more calling the office asking for customer phone numbers or job site addresses. Everything lives on their phone. No more illegible paper timesheets at the end of the week trying to remember which job they worked Tuesday morning. Just tap to clock in.
What happens to my data if I stop working with you?
It's your data, always. Everything lives in your Google Drive as spreadsheets, photos, and PDFs. You have full access 24/7 from day one, even during our partnership. If we part ways, you keep all your data immediately and can continue accessing it through Google Sheets. We can also transfer the AppSheet app to your own AppSheet account for a clean handoff fee ($2,500 to $5,000 depending on complexity), so you maintain the mobile interface and functionality. You can hire any other AppSheet developer to continue building on what we created, or manage it yourself if you have technical capability. You're never locked in. We earn your business every month by providing value, not by holding your data hostage. That said, most contractors who leave and try managing systems themselves end up coming back within six months because the $800 to $1,500 monthly support cost is cheaper than dealing with software headaches or hiring developers for ad-hoc fixes.
Can these services integrate with QuickBooks or other software we already use?
Yes. QuickBooks integration is one of our core services (number nine in the list above). We connect AppSheet to QuickBooks Online, QuickBooks Desktop, Xero, FreshBooks, and other accounting platforms. Invoices, payments, customers, and expenses sync automatically between systems eliminating double entry. You get operational efficiency through AppSheet and accounting reliability through QuickBooks without manually copying data between them. We also integrate with payroll processors like Gusto, ADP, and Paychex so timesheet data flows automatically. Payment processors like Stripe, Square, and PayPal connect for online payments. Email platforms like Gmail and Outlook connect for automated communication. The Make.com automation platform integrates with over 1,500 apps and services, so if you're using specialty contractor software or industry-specific tools, we can usually connect them. During discovery, we map your current tool stack and design integration points that eliminate manual data transfer.
What ongoing support is included after the system launches?
Support depends on which tier you choose after the build completes. Foundation Support ($800 monthly) includes 24/7 system monitoring, unlimited bug fixes, security updates, one to three hours monthly of minor improvements and feature additions, and 24-hour email response time during business hours. Professional Support ($1,500 monthly) adds three to five hours monthly development time, four-hour response time, proactive optimization where we actively watch usage and suggest improvements, and dedicated communication channels. Operations Support ($3,000 monthly) includes everything in Professional plus 20 hours monthly of data operations work like data entry, invoice preparation, and document generation, essentially giving you a virtual office manager plus technical support. Enterprise Support ($4,500 monthly) provides 40 hours monthly data operations work, eight to ten hours development, dedicated account manager, same-day support, and weekly strategy calls. All tiers include emergency response if systems go down, platform updates tested and applied, and documentation updates as features are added.
How do you handle training for my team when the system goes live?
Training happens in three phases. During implementation, we conduct discovery sessions to understand your workflows and design the system around how your team actually works. At launch, we provide hands-on training sessions (virtual or in-person if you're in the OKC metro) covering all features relevant to each role. Office staff learn different functions than field crews. We record all training sessions so team members can review later. During the 30-day intensive support period after each milestone, we're available for follow-up questions, workflow refinements based on actual usage, and additional training as needed. After that initial period, ongoing support tiers include continued training access for new employees or refresher sessions for existing staff. We also create documentation and video tutorials specific to your system (not generic software manuals) that your team can reference anytime. Most teams are productive within the first week because we design interfaces around their existing workflows rather than forcing them to learn complicated new processes.
What's the typical ROI timeline and how do I know this will pay for itself?
ROI varies by business size and which services you implement, but most contractors see payback within four to 12 weeks through time savings, improved lead conversion, faster invoicing, and avoided hiring costs. Time savings alone often covers the investment. If you're spending 15 hours weekly on office work (data entry, searching for information, creating quotes, processing timesheets, generating invoices) and we eliminate 10 of those hours, that's $400 weekly saved at $40 per hour. That's $1,600 monthly, which covers Foundation Support ($800) twice over with money left for the build investment. Lead conversion improvements compound ROI quickly. If better website design and faster response time convert just two additional leads monthly at $3,000 average job value, that's $6,000 monthly additional revenue. Cash flow improvements from faster invoicing (five to 10 days faster) are worth thousands in reduced financing costs. Avoided hiring is massive. If we eliminate the need for a second office person through Operations Support ($3,000 monthly), you save $30,000 to $40,000 annually in salary plus benefits. The $3,000 monthly investment looks cheap compared to hiring.
Do you work with contractors outside Oklahoma, or only in the OKC metro area?
We primarily serve contractors in Oklahoma City, Edmond, Norman, Tulsa, and surrounding areas because local presence enables in-person discovery meetings and on-site training when helpful. However, we've successfully worked with contractors in other Oklahoma markets (Stillwater, Lawton, Enid) and occasionally outside the state through fully remote partnerships. The challenge with out-of-state contractors is building trust without face-to-face interaction and understanding local market dynamics. If you're outside Oklahoma but found our content helpful and want to work together, we're open to conversation. Remote implementation works fine through video calls, screen sharing, and cloud collaboration. The system functions identically whether we meet in person or work remotely. That said, we find the best partnerships and highest conversion rates come from the OKC metro where we can attend local contractor association meetings, visit job sites to understand workflows firsthand, and provide on-site support when launching complex features.
Let's Talk About Your Business
Every Oklahoma contractor has different needs, workflows, and growth goals. We don't sell one-size-fits-all packages. Instead, we build custom automation systems designed around how your specific business actually operates.
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Built for Contractors
We speak your language. No tech jargon, no corporate nonsense. Real solutions for real field service businesses.
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Proven Systems
Working with contractors across Oklahoma. Your competitors are already automating. Time to catch up or get ahead.
Fast Results
Most businesses see time savings within the first two weeks. Stop doing paperwork, start running jobs.
Flexible Engagement
Choose the pricing model that fits your business stage. We have options for growing contractors and established companies alike.
Long-Term Partnership
We're still supporting contractors we started with years ago. No disappearing after launch. Your business evolves, your systems evolve with it.
Honest Consultation
We'll tell you if automation isn't right for your stage yet. Really. Free consultation means actual advice, not a sales pitch.
