Dirty Work
Software
Complete Business Automation Solutions for Oklahoma Contractors
Transform chaos into control. Stop losing leads, eliminate manual data entry, and get real-time visibility into every job.
Dirty Work Software delivers integrated automation systems that transform how contractors manage their operations across Oklahoma City, Edmond, Norman, and the surrounding metro area. We build custom connected systems that eliminate manual data entry, reduce office overhead, and ensure nothing falls through the cracks from initial website lead to final invoice payment.
Custom Systems That Connect Your Entire Operation
Unlike generic business software that forces you to adapt your processes to their limitations, we create contractor-specific automation systems using Wix websites, AppSheet databases, and Make.com workflow automation. Every system is designed around how construction and field service businesses actually operate, with mobile-first tools for crews in the field and real-time visibility for owners and office staff.
Your Success is Our Business Model
Our percentage-based pricing model means your investment scales with your results. You only pay based on sales that flow through your automated systems, making enterprise-level business automation accessible for growing contractor businesses throughout Oklahoma.
Quality First
When our success depends on yours, we build robust systems that deliver real results, not just flashy interfaces that look good.
ROI Focused
Every single feature we develop is engineered to save time, cut costs, or boost revenue with zero unnecessary bloat included.
True Partnership
We're genuinely invested in your long term growth because our percentage pricing model means we thrive when you thrive.
Continuous improvement
Ongoing system optimization and feature updates are included because your continued growth directly drives our success.
Fast Implementation
No dragging projects out to inflate billable hours. We want you profitable and fully automated as quickly as possible.
Measurable Impact
Track exactly how much time and money your integrated systems save you monthly with built in performance analytics.
Our Core Automation Services for Oklahoma Contractors
Professional Contractor Website Design and Lead Capture Integration
Your website should be your hardest-working employee, not just a digital business card. We build conversion-optimized contractor websites on the Wix platform that are specifically designed to capture Oklahoma homeowners and commercial clients searching for your services.
What You Get:
Mobile-responsive design that looks professional on phones, tablets, and desktops
Automatic lead capture that creates CRM records instantly without manual entry
Immediate automated responses to leads even when you're on job sites
Local Oklahoma SEO optimization for service area dominance
Online quote calculators that qualify leads before they contact you
Payment processing integration for deposits and invoice payments
The Real Power: Integration
Your website forms don't just collect information. They automatically create contact records in your CRM, trigger follow-up sequences, and can even generate preliminary project assessments based on service type and location. This means leads get immediate responses even when you're on a job site, dramatically improving your conversion rates compared to contractors who rely on manual follow-up.
Oklahoma Market Advantage: We optimize every page for local searches with geo-targeted content that helps you dominate results for your service areas. Whether customers search for roofers in Edmond, HVAC contractors near Moore, or plumbing services in Oklahoma City, your website is structured to appear in both traditional search results and Google's AI-generated overview sections.
Service area pages, project galleries, and service-specific landing pages all work together to capture traffic at every stage of the customer journey. Payment processing integration means you can collect deposits and invoice payments directly through your website, improving cash flow and reducing payment friction.
Custom AppSheet Database Systems for Complete Business Management
Google's AppSheet platform allows us to build custom database applications that work exactly how your business operates, without the limitations and monthly fees of generic contractor software. These no-code applications connect to Google Sheets for data storage, meaning you maintain complete ownership and access to your business information.
Your Data, Your Control
If you ever stop working with us, your data stays with you in Google Drive for you to use however you choose. No vendor lock-in, no data hostage situations.
Complete System Capabilities:
Customer Relationship Management: Full contact histories, communication logs, and relationship tracking
Project Tracking: From quote through completion with photo documentation at every stage
Time Tracking: GPS verification for accurate payroll and job costing
Inventory Management: Materials and equipment tracking across multiple job sites
Financial Tools: Invoicing, payment tracking, and basic accounting functions
Document Storage: SOPs, safety checklists, permits, and compliance documentation
Mobile-First for Field Operations
The mobile-first design means your field crews can access everything they need from their phones, even in areas with limited internet connectivity thanks to offline capability. Installers log time, document work with photos, access SOPs and safety checklists, and communicate progress updates all from job sites across Oklahoma.
100%
Real-time visibility into operations
Supervisors get real-time visibility into crew locations, project status, and potential issues before they become major problems. For Oklahoma contractors managing multiple crews or projects simultaneously, these systems provide the operational visibility that spreadsheets and paper systems simply cannot deliver.
You know exactly where every crew is, what stage each project is in, which jobs are profitable, and where bottlenecks are occurring. This level of insight transforms how you make daily operational decisions and plan for business growth.
Automated Lead Management and Customer Relationship Systems
Every lead that comes through your website, phone calls, email inquiries, or referrals gets automatically captured in your centralized contractor CRM system without any manual data entry from your team.
Instant Lead Response System
The system immediately assigns leads based on service type, location, or other criteria you define, ensuring the right person responds to every opportunity. Automated follow-up sequences begin instantly, sending personalized emails or text messages that keep your company top-of-mind while you focus on serving existing customers.
Smart Lead Management Features:
Lead Scoring: Automatically identifies which prospects are most likely to convert
Interaction Tracking: Complete history of every phone call, email, site visit, and quote
Duplicate Prevention: Stops multiple team members from contacting the same prospect
Geographic Insights: Understand which Oklahoma neighborhoods generate your best customers
Priority Intelligence: Lead scoring helps you prioritize opportunities by automatically identifying which prospects are most likely to convert based on project type, location, budget indicators, and response patterns. High-value leads get flagged for immediate personal attention while smaller opportunities move through your standard process.
Never Lose Context
The system tracks every interaction with each customer including phone calls, emails, site visits, quotes sent, and proposal revisions. This complete history means anyone on your team can pick up a customer conversation and know exactly what has happened previously.
For Oklahoma contractors building long-term customer relationships, this historical context is invaluable when customers call back months or years later for additional work or when you're following up on maintenance opportunities.
Professional Quote Generation and Proposal Automation Systems
Minutes
Not hours or days to respond to opportunities
Speed wins contracting jobs. Our automated quoting systems let you respond to opportunities in minutes instead of hours or days, dramatically improving your conversion rates against competitors who still use manual processes.
Template-Driven Accuracy
Pre-built templates for your common services combine with dynamic pricing calculations based on materials, labor rates, and your markup formulas to generate accurate professional proposals with just a few inputs from your team.
Professional Proposal Features:
Branded PDF Generation: Company logo, detailed scope, itemized pricing, payment terms
Digital Signatures: Customers approve proposals immediately from their phones
Version Control: Track every revision and adjustment automatically
Automatic Job Creation: Accepted quotes become active jobs instantly
Email Tracking: Know when customers open proposals for optimal follow-up timing
Eliminate Document Hassles
Digital signature integration means customers can approve proposals immediately from their phones, eliminating the delays and hassle of printing, signing, scanning, and returning paper documents.
Competitive Intelligence
For Oklahoma contractors working in competitive bidding situations, the system can track quote win rates, analyze which types of projects you're most successful closing, and identify pricing trends that inform your competitive strategy.
When a quote is accepted, the system automatically converts it into an active job with all the project details, pricing, and customer information flowing seamlessly into your project management and invoicing systems without any duplicate data entry.
Real-Time Field Operations and Project Progress Tracking
Know exactly what's happening on every job site across Oklahoma without driving across town or making phone calls. Our mobile field management systems give crews the tools they need while giving owners and office staff complete visibility into operations.
GPS-Verified Time Tracking
GPS-enabled time tracking verifies when crews arrive and leave job sites, providing accurate data for payroll, customer billing, and job costing analysis. This eliminates timecard disputes and provides solid documentation for prevailing wage jobs.
Field Management Capabilities:
Photo Documentation: Required progress pictures at defined milestones
Digital Checklists: SOPs and safety protocols accessible on every job site
Material Tracking: Real-time logging of what gets used on each job
Purchase Orders: Initiate material orders directly from the field
Customer Updates: Automated progress notifications at key milestones
Quality Protection: Photo documentation features require crews to take progress pictures at defined milestones, creating a visual record of work completed that protects you in disputes and provides marketing content for future proposals. The system can enforce specific documentation requirements based on job type or customer contracts.
Prevent Material Loss
Material tracking lets field teams log what gets used on each job in real-time, updating inventory systems and ensuring accurate job costing. This visibility prevents the common contractor problem of materials disappearing or getting used on the wrong jobs without anyone noticing until it affects profitability.
Professional Customer Communication
Customer communication gets automated with progress updates sent at defined milestones or when specific events occur. Homeowners and property managers appreciate knowing when crews will arrive, seeing progress photos during multi-day projects, and receiving completion notifications with digital sign-off options.
This level of professional communication differentiates your Oklahoma contracting business from competitors who leave customers guessing about project status.
Automated Payroll Processing and Labor Cost Management
Transform payroll from a weekly headache into an automated process that takes minutes instead of hours. Field time tracking with GPS verification ensures accurate records of when crews were actually on job sites, eliminating timecard disputes and providing solid documentation for prevailing wage jobs and government contracts.
Automatic Calculations
The system automatically calculates regular hours, overtime, and any special rates based on your payroll rules and job requirements. No more manual timecard math or spreadsheet errors.
Approval Workflows
Approval workflows route timesheets to supervisors for review before payroll processing, catching errors and ensuring every hour is assigned to the correct job for proper cost tracking. Once approved, the system generates complete payroll reports that can integrate directly with QuickBooks, Gusto, ADP, or other payroll services used by Oklahoma contractors.
Labor Management Features:
Real-Time Job Costing: Know if labor is tracking to budget as work happens
Certified Payroll: Automatic reporting for Davis-Bacon and prevailing wage jobs
Historical Analysis: Refine estimates based on actual crew performance data
Direct Deposit Integration: Streamlined payment processing for all employees
Early Warning System
Labor cost analysis happens automatically as crews log time, giving you real-time visibility into whether jobs are tracking to budget or if labor costs are exceeding estimates. This early warning system lets you make adjustments before small overruns become major profit losses.
Zero
Manual data transfer between systems
For certified payroll requirements on public works projects, the system can generate the detailed reporting required by Oklahoma regulations and federal Davis-Bacon requirements. Employee classification, wage rates, fringe benefits, and all required documentation get tracked systematically, reducing compliance risk and making audit preparation straightforward.
Intelligent Invoicing and Accounts Receivable Automation
Get paid faster with automated invoicing systems that eliminate delays between work completion and billing. The system can generate invoices automatically based on project milestone completion, percentage of work done, or time and materials tracking from your field crews.
Billing Happens Immediately: This means billing happens as soon as work is documented rather than waiting for someone in the office to manually create invoices days or weeks later. Faster billing means faster payment and better cash flow.
Zero Manual Data Entry
Integration with your project management system means invoice details, quantities, rates, and job information flow automatically without manual data entry. Customer information, payment terms, and job-specific pricing all populate correctly every time.
Advanced Invoicing Capabilities:
Progress Billing: Automatic invoicing at project milestones
Retention Handling: Track and release holdbacks automatically
Change Orders: Seamless integration with contract modifications
Online Payments: Credit card and ACH processing directly from invoices
Automated Reminders: Payment follow-ups without uncomfortable phone calls
Accelerate Cash Flow
Online payment processing lets customers pay invoices immediately by credit card or ACH transfer, dramatically reducing the time between sending an invoice and receiving payment. Automated payment reminders go out for overdue accounts on schedules you define, improving collections without anyone on your team having to make uncomfortable phone calls.
QuickBooks Integration
All invoice and payment data syncs automatically to your accounting system, maintaining accurate financial records without duplicate data entry. Your accounting stays current without extra work.
Payment status tracking gives you real-time visibility into accounts receivable, helping you manage cash flow and identify potential collection issues early. Customer portals give clients secure access to view all their invoices and payment history, reducing inquiries to your office staff.
Business Process Automation Using Make, Zapier, and Advanced Integration
The real power of modern business systems comes from connecting different tools so data flows automatically between them. We use Make.com automation platform along with Zapier and n8n when appropriate to build sophisticated workflows that eliminate repetitive manual tasks.
24/7 Automated Workflows
These integrations run continuously on reliable cloud servers, processing data and triggering actions faster and more consistently than any human team member could. They never forget, never get distracted, and never need time off.
Common Automation Workflows:
Automatically creating customer records when website forms are submitted
Triggering quote follow-up sequences when proposals are sent but not yet accepted
Updating project status in multiple systems when field crews complete milestones
Generating and sending invoices when time logs reach billing thresholds
Syncing all financial data to QuickBooks for accurate accounting records
10-20 hrs
Office work saved every week through automation
Tasks Eliminated Through Automation
These automations save significant office labor costs by eliminating tasks like manually entering the same customer information into multiple systems, copying data from time tracking to payroll spreadsheets, updating project status in multiple locations, sending routine follow-up emails to customers, and creating progress reports for owners or investors.
We Handle the Complexity
We handle all the technical complexity and maintenance of these automation systems using our Make.com accounts, meaning you get the benefits without dealing with the learning curve or ongoing management. Error monitoring and success logs ensure everything runs smoothly.
Monthly automation costs are predictable and affordable, typically $20-30 per month for most Oklahoma contractor operations, a fraction of what you would pay for additional office staff to handle these tasks manually.
Local SEO and Digital Presence Management for Oklahoma Contractors
Being found by potential customers searching online requires more than just having a website. Our local SEO services ensure your contracting business appears prominently when Oklahoma homeowners and commercial clients search for your services.
Google Business Profile Optimization
Comprehensive Google Business Profile optimization with regular posts, review management, and accurate business information across all online directories ensures you show up in local map packs and voice search results.
Local Visibility Services:
Geo-Targeted Content: Service area pages for Oklahoma City, Edmond, Norman, and beyond
AI-SEO Optimization: Content structured for Google AI Overviews and ChatGPT citations
Review Management: Systematic feedback requests from satisfied customers
Directory Consistency: Accurate NAP across all online listings
Social Media Management: Automated posting of completed projects
Dual Optimization Strategy: We optimize for both traditional keyword targeting and AI-generated search results from Google's overview feature, ChatGPT, and other AI platforms that customers increasingly use to find contractors. This future-proofs your visibility as search evolves.
Reputation Building
Review management systems make it easy to request feedback from satisfied customers and respond professionally to all reviews whether positive or negative. Since online reviews heavily influence hiring decisions for contractor services, systematic review generation can significantly impact your lead volume and quality.
Social media presence management ensures your business maintains active profiles on platforms where customers look for contractors. Automated posting of completed project photos, seasonal service reminders, and educational content keeps your business visible without requiring significant time investment.
For Oklahoma contractors, this local digital presence translates directly into more qualified leads and easier sales conversations because customers already recognize your brand when they contact you.
System Integration and Legacy Software Modernization
Already using QuickBooks, specific contractor software, or industry tools that work for parts of your business? We specialize in integrating new automation with your existing systems rather than forcing you to replace everything.
Work With What You Have
API connections and data synchronization ensure information flows between platforms, giving you the best features of multiple tools without the headache of manually keeping everything updated.
QuickBooks Integration
For Oklahoma contractors using established accounting systems, we build integrations that automatically sync customer information, invoices, payments, and expenses to QuickBooks Online or Desktop. Job costing data from your time tracking and project management feeds directly into financial reports, giving you accurate profitability analysis without duplicate data entry.
Integration Capabilities:
Accounting Sync: Automatic updates to QuickBooks for financial accuracy
Data Migration: Extract and transfer legacy data to modern platforms
Custom APIs: Connect specialized industry software
Unified Dashboards: Single view across all your business systems
Legacy System Modernization
Legacy system modernization services help contractors who have older databases or custom software that still contains valuable information but lacks modern mobile access or integration capabilities. We can extract data, migrate it to contemporary platforms, and build new interfaces that work on smartphones and tablets.
Preserve Your Investment: This protects your historical data investment while giving you the modern operational tools that your business needs to compete effectively. You don't lose years of business intelligence when upgrading to better systems.
Executive Dashboards
Custom reporting and analytics dashboards pull data from across all your systems to provide unified visibility into business performance. Instead of logging into five different platforms to understand your operations, you get a single view that shows project status, financial performance, crew productivity, and sales pipeline all in one place.
For multi-location contractors or businesses with complex operations across Oklahoma, this integrated visibility is transformational for management decision-making.
Frequently Asked Questions About Contractor Business Automation
How much does business automation cost for contractors?
Dirty Work Software uses percentage-based pricing that scales with your revenue rather than expensive flat fees. You pay a small percentage of sales that flow through your automated systems, typically 2-5% depending on system complexity. For website-only services, we charge a percentage of leads that convert through your site. This model means you only pay more when automation is helping you earn more, making enterprise-level systems accessible for growing Oklahoma contractors. Monthly platform costs like Make.com automation ($20-30), AppSheet hosting ($10-20 per user), and Google Workspace ($6-18 per user) are additional but remain affordable even for small operations.
What is AppSheet and why do contractors use it?
AppSheet is a no-code platform that builds custom mobile and web applications connected to Google Sheets for data storage. Oklahoma contractors use AppSheet because it creates contractor-specific tools that work exactly how your business operates, unlike generic software that forces you into their workflows. The data stays in spreadsheets you own, meaning you always have full access and control. AppSheet apps work offline for job sites with poor connectivity, include GPS tracking for field crews, and cost only $10-20 per user monthly compared to $50-100+ for traditional contractor software with similar capabilities.
How long does it take to implement business automation systems?
Basic website and lead capture integration typically takes 2-4 weeks from start to launch. Complete AppSheet database systems with project management, time tracking, and financial tools usually require 6-12 weeks depending on complexity and how many integrations you need. The key factor is defining all the systems upfront rather than building incrementally. Contractors who commit to comprehensive automation from the beginning get better integrated solutions and lower percentage rates compared to adding pieces over time. We can implement systems in phases if needed, starting with highest-impact areas like lead management or time tracking.
Can automation work offline at job sites in Oklahoma?
Yes, AppSheet applications include robust offline capability that lets field crews continue working even without internet connectivity. Time logs, photos, checklists, and other data get stored locally on the device and automatically sync when connection is restored. This is critical for Oklahoma contractors working in rural areas or inside buildings with poor cellular reception. The system handles conflicts intelligently if multiple people edit the same information offline, and supervisors get notifications if crew data hasn't synced within expected timeframes.
What happens to my data if I stop using Dirty Work Software?
You maintain complete ownership of all your data because everything is stored in Google Sheets and Google Drive under your Google Workspace account. If you stop using our services, you can download all your spreadsheets immediately at any time for free. For a fee, we can clone the entire AppSheet application system and transfer it to your own AppSheet account, though this requires manual updating of all data connections. Most Oklahoma contractors find our percentage-based model fair enough that they continue working with us, but you are never locked in or at risk of losing access to your business information.
How does website lead capture automation work?
When someone submits a contact form on your Wix website, automation immediately creates a detailed contact record in your AppSheet CRM with all their information, service interest, and initial lead score. The system sends an instant automated email or text acknowledging their inquiry and setting expectations for response time. Behind the scenes, the lead gets assigned to the appropriate salesperson based on location or service type, and a task is created for follow-up. This entire process happens in seconds without anyone on your team touching the data, ensuring no Oklahoma leads get lost or delayed even when you are busy on job sites.
What makes Dirty Work Software different from other contractor software companies?
Most contractor software companies sell generic subscription products that every customer uses the same way. We build custom integrated systems tailored to exactly how your Oklahoma contracting business operates. Our percentage-based pricing aligns our success with yours rather than charging expensive monthly fees regardless of value delivered. We manage all the technical complexity using our automation accounts, meaning you get sophisticated integrations without learning curves or maintenance headaches. Perhaps most importantly, you own all your data in standard formats rather than being locked into proprietary systems, giving you true portability and control.
Can I integrate your systems with QuickBooks?
Absolutely. QuickBooks integration is one of the most common automation workflows we build for Oklahoma contractors. Customer information, invoices, payments, and expenses can all sync automatically between your AppSheet systems and QuickBooks Online or Desktop. This means your project management and field operations use modern mobile tools while your accounting stays in QuickBooks where you and your CPA are comfortable. Job costing data flows from time tracking directly into QuickBooks for accurate profitability analysis, and all financial reporting happens in your existing accounting platform.
How do you optimize websites for Google AI search results?
Google and other AI platforms increasingly provide direct answers rather than just links, fundamentally changing SEO strategy. We structure website content to be citation-worthy for AI overviews by providing clear, authoritative answers to common questions customers ask. This means creating comprehensive service descriptions, detailed FAQ sections with natural question phrasing, and location-specific content about serving Oklahoma communities. We also ensure proper schema markup so AI systems can understand your services, coverage areas, and business relationships. This dual optimization helps you appear in both traditional search results and AI-generated answers, capturing customers regardless of how they search.
What types of contractors benefit most from business automation?
Any contractor managing multiple crews or projects simultaneously gains significant value from automation. Roofers, HVAC companies, plumbers, electricians, general contractors, landscapers, and other trades across Oklahoma City, Edmond, Norman, and surrounding areas all benefit from integrated systems. The biggest impact comes for contractors currently using spreadsheets, paper, or disconnected software tools because automation eliminates duplicate data entry and provides real-time visibility that transforms operations. Businesses with 3-20 employees typically see the most dramatic improvement, though automation adds value at any scale.
How does GPS time tracking work for field crews?
Field crews use AppSheet applications on their smartphones to clock in and out, with GPS automatically recording their location at each event. The system can require them to be within a defined radius of the job site to prevent time theft and ensure accuracy. Supervisors see real-time crew locations and can verify that teams are where they should be throughout the day. All time data includes GPS coordinates and timestamps that satisfy requirements for prevailing wage jobs and government contracts. For Oklahoma contractors, this provides solid documentation while eliminating paper timecards and the errors that come with manual entry.
Can I try automation before committing to a full system?
Yes, we recommend starting with high-impact areas like website lead capture and basic CRM before expanding to complete systems. This lets you experience how automation improves operations while building confidence in the approach. Many Oklahoma contractors begin with just website and lead management, then add quoting automation, then field tracking, then payroll and invoicing as they see results from each phase. However, committing to comprehensive automation upfront typically results in better integration and lower percentage rates because we can design everything to work together optimally from the beginning.
What is Make.com and why does it matter for my business?
Make.com is a powerful automation platform that connects different business applications so data flows between them automatically. It is what makes your websie form create CRM records, triggers invoice generation when jobs complete, syncs data to QuickBooks, and handles hundreds of other automated workflows. We manage Make automation using our accounts so you never have to learn the platform or worry about maintaining integrations. The alternative would be hiring developers to build custom integrations or manually moving data between systems, both far more expensive and error-prone than automated workflows.
How does automated quote generation save time for contractors?
Traditional quoting requires gathering job details, calculating materials and labor, creating a document, and emailing it to customers, often taking 30-60 minutes per quote. Automated systems reduce this to 5-10 minutes by using templates with built-in pricing formulas that calculate totals automatically based on job parameters. For Oklahoma contractors who quote 20-50 jobs monthly, this saves 15-40 hours of office work. Beyond time savings, faster response times dramatically improve win rates because customers often hire the first contractor who provides a professional quote.
Will my field crews actually use mobile apps?
Crew adoption is high when apps are simple, solve real problems, and work reliably. We design AppSheet interfaces specifically for how field workers operate, with large buttons, minimal typing, and photo-based documentation that feels natural on smartphones. Offline capability means apps work even in areas with poor connectivity across Oklahoma. Most importantly, when apps eliminate annoying tasks like paper timecards, manual mileage logs, or hunting for job information, crews appreciate the improvement. Supervisors enforcing consistent use during the first 2-3 weeks ensures habits form and resistance fades.
How much office labor does automation typically eliminate?
Most Oklahoma contractors save 10-25 hours of office work weekly through automation, depending on business size and current processes. Common time savings include eliminating duplicate data entry between systems (3-5 hours), automating invoice creation and sending (2-4 hours), removing manual timecard processing (2-3 hours), automated follow-up communications (3-5 hours), and streamlined quote generation (5-10 hours). For businesses currently employing office staff primarily for data entry and administrative coordination, automation can reduce or eliminate these positions. For owner-operators handling their own admin, automation returns valuable time for sales, operations, or personal life.
What is the difference between Wix and other website platforms for contractors?
Wix offers the best balance of design flexibility, cost-effectiveness, and integration capabilities for contractor websites. Unlike WordPress which requires constant security updates and technical maintenance, Wix handles all hosting and security automatically. Compared to Squarespace which has limited integration options, Wix connects easily with AppSheet databases and Make.com automation workflows. For Oklahoma contractors who need attractive websites that actually generate and capture leads rather than just looking nice, Wix provides the right features at reasonable cost while integrating seamlessly with the business systems we build.
Can automation handle complex billing like progress payments and retention?
Yes, AppSheet invoicing systems handle sophisticated billing scenarios common in commercial construction. Progress billing based on completion percentages, retention holdbacks that release after final inspection, change orders that modify original contract amounts, and time-and-materials billing with markup calculations are all manageable within automated systems. Each invoice type can have specific approval workflows, payment terms, and distribution rules. For Oklahoma contractors working on larger commercial projects or government contracts, proper billing automation ensures compliance with contract terms while accelerating payment collection.
How does local SEO help contractors get more jobs in Oklahoma?
Most homeowners search for contractors using location-specific terms like roofers in Edmond or HVAC repair near me. Local SEO ensures your business appears prominently for these searches through optimized Google Business Profile, location-specific website content, consistent business listings across directories, and accumulation of positive customer reviews. For Oklahoma contractors, strong local SEO means capturing customers actively searching for your services in your geographic area rather than relying solely on referrals or expensive advertising. This generates consistent lead flow and fills your schedule during slower seasons.
What reports can I get from automated business systems?
Comprehensive reporting includes sales pipeline analysis showing quote conversion rates and average deal sizes, job profitability reports comparing estimated versus actual costs, crew productivity metrics identifying efficient and struggling teams, accounts receivable aging to manage collection efforts, labor cost analysis by project type and crew, inventory usage and reorder requirements, customer lifetime value and repeat business rates, and marketing ROI showing which lead sources generate profitable work. These reports update in real-time as data flows through your systems, giving Oklahoma contractors actionable insights rather than historical information that is weeks old.
How secure is my business data in cloud-based systems?
AppSheet data stored in Google Sheets benefits from Google's enterprise-grade security including encryption in transit and at rest, multi-factor authentication options, and automatic backup systems. This is typically more secure than data stored on office computers or paper files that can be lost, stolen, or damaged. Access controls let you define exactly who can view or edit specific information, with complete audit trails showing who accessed what data and when. For Oklahoma contractors, cloud storage also provides business continuity if your office experiences fire, theft, or natural disasters because all data remains accessible from any device with internet connection.
Can I customize automated systems as my business changes?
Absolutely. AppSheet and Make.com automation are highly flexible platforms that we can modify as your needs evolve. Adding new service types, expanding to additional Oklahoma service areas, incorporating new crew members, or adjusting workflows based on lessons learned are all straightforward changes. This adaptability is a major advantage over rigid off-the-shelf software that locks you into their way of operating. As your contracting business grows and processes mature, your systems can evolve alongside rather than becoming constraints that force you to work around their limitations.
What happens if automation stops working or has errors?
Make.com provides detailed error logging that shows exactly what went wrong in any automation workflow. We receive automatic notifications when errors occur and can typically resolve issues quickly, often before you even notice problems. AppSheet applications include error handling that prevents data corruption and guides users when they attempt invalid actions. Because we manage these systems for you using our accounts, troubleshooting and maintenance are included rather than becoming your responsibility. Most Oklahoma contractors using our services experience very few disruptions, and when issues do occur, resolution happens within hours rather than days.
How does percentage-based pricing compare to flat monthly fees?
Typical contractor software charges $100-500+ monthly regardless of whether you use it effectively or generate any value from it. If business is slow, you still pay full price. Our percentage model means investment scales with results, so you pay less during slow periods and more when automation is helping you close more deals. For growing Oklahoma contractors, this eliminates the risk of committing to expensive software before knowing if it will actually improve operations. It also aligns our incentives with yours because we only earn more when your systems are driving more revenue.
Can automation help with safety compliance and OSHA requirements?
Yes, digital safety checklists and SOP systems ensure crews follow proper procedures on every job site. Required safety briefings, equipment inspections, and hazard assessments can be enforced through the system, preventing work from starting until protocols are complete. Photo documentation creates records proving compliance if questioned during inspections or after incidents. For Oklahoma contractors working on commercial projects or government contracts with strict safety requirements, systematic digital documentation demonstrates due diligence and protects against liability. Automated reminders ensure safety training stays current for all crew members.
What if I already have a website? Can you just add automation?
If your existing website is on Wix, we can absolutely add lead capture automation and database integration without rebuilding everything. For websites on other platforms like WordPress or Squarespace, integration is sometimes possible depending on technical access and capabilities. In some cases, rebuilding on Wix provides better long-term value because it enables tighter integration with AppSheet and automation tools. We will review your current site and recommend whether enhancement or replacement makes more sense based on your specific situation and goals.
How does automated follow-up improve sales for contractors?
Studies show that responding to leads within 5 minutes dramatically increases conversion rates compared to waiting even an hour. Automated follow-up sends instant acknowledgment when leads come in, then continues with educational content, service reminders, and gentle nudges over days or weeks. This systematic approach ensures no Oklahoma leads fall through the cracks because someone got busy on a job site. For contractors, consistent follow-up turns more quotes into jobs and keeps your business top-of-mind when customers are ready to hire, even if that is weeks or months after initial contact.
What industries or trade types work best with your automation systems?
Our systems excel for field service businesses with crews working at customer locations across Oklahoma. This includes roofing contractors, HVAC companies, plumbing services, electrical contractors, general contractors, landscaping companies, concrete and masonry businesses, painting contractors, flooring installers, and similar trades. The common factor is needing coordination between office operations, field crews, and customer communication with accurate tracking of time, materials, and project progress. Businesses with 2-25 employees typically see the most dramatic operational improvement, though automation adds value at any scale.
Can I manage multiple business divisions or service lines in one system?
Yes, AppSheet systems can handle multiple divisions, service types, or even separate brands within unified databases. You might have residential and commercial divisions with different pricing, processes, and crews but want consolidated reporting and customer records. Service-specific workflows ensure quoting, time tracking, and documentation work correctly for each trade while maintaining overall business visibility. For Oklahoma contractors diversifying service offerings or managing related business entities, integrated systems prevent data fragmentation while respecting operational differences between divisions.
How long before I see ROI from business automation investment?
Most Oklahoma contractors see positive ROI within 3-6 months through combination of increased sales from better lead capture and follow-up, reduced office labor costs from eliminated manual tasks, faster payment collection from streamlined invoicing, and improved job profitability from accurate time tracking and cost control. The percentage-based pricing model means your upfront investment is minimal compared to traditional software or custom development. Contractors who fully adopt and use automation systems typically report 10-30% revenue growth and 5-15% margin improvement within the first year as operational efficiency compounds.
What training and support do you provide for new systems?
We provide comprehensive training for owners, office staff, and field crews as part of system implementation. Training includes recorded video tutorials that crew members can reference anytime, live training sessions for hands-on practice with the apps, written documentation for common processes and troubleshooting, and ongoing support via phone, email, or video calls when questions arise. For Oklahoma contractors, we also offer optional on-site training at your office or job sites to work directly with crews. Our goal is ensuring everyone feels confident using the systems rather than just delivering technology and walking away.
Can automation help me scale my contracting business?
Business automation is essential for scaling because it removes the owner as the bottleneck for all decisions and tasks. Automated lead management means sales happen without owner involvement in every conversation. Systematic project tracking lets you manage more jobs simultaneously without losing visibility. Digital time tracking and automated payroll support growing from one crew to five or ten without proportional office staff increases. For Oklahoma contractors ready to grow beyond the 5-10 employee plateau where many businesses stall, automation provides the operational infrastructure that makes scaling possible without chaos.
Why should Oklahoma contractors choose Dirty Work Software specifically?
We combine deep understanding of how contractors actually operate with technical expertise in modern automation platforms. Unlike generic software companies, we build systems specifically for field service businesses that deal with job sites, crews, materials, and project-based work. Our Oklahoma presence means we understand local market dynamics, seasonal considerations, and regional business practices. The percentage-based pricing model means we succeed only when you succeed, aligning our incentives completely. Most importantly, you get custom integrated solutions rather than off-the-shelf products that force you to adapt to their limitations.